Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with DLZ Ohio in the amount of up to $250,000.00 for the Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 project.
The intent of this project is to provide the City of Columbus, Division of Design and Construction, additional resources involving the preparation of preliminary engineering documents and detailed design plans for the first of multiple phases targeted to improve safety and increase multi-modal access throughout the State Route 161 (SR161) corridor between I-71 and Cleveland Avenue. This first phase will provide Improvements to SR161 from Maple Canyon Avenue to Cleveland Avenue. Side streets including Maple Canyon Avenue and Parkville Street/Spring Run Drive will be improved north and south of SR161. These improvements will include the addition of pedestrian and bike facilities, new traffic signals, pavement widening and resurfacing, raised medians on the side streets, and the installation of mini-roundabouts on the side streets.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 contract. The project was formally advertised on the Vendor Services and Bonfire websites from January 24, 2019 to February 14, 2019. The City received six (6) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on February 21, 2019. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
DLZ Ohio Worthington, OH MBR
TranSystems of Ohio Columbus, OH MAJ
JMT Columbus, OH MAJ
Gannett Fleming Columbus, OH MAJ
Resource International Columbus, OH FBE
AECOM Columbus, OH MAJ
DLZ Ohio received the highest score by the evaluation committee and will be awarded the Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio.
2. CONTRACT COMPLIANCE
DLZ Ohio’s contract compliance number is CC004939 and expires 01/02/2021.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund, Project P530103-100052 (Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road). An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to allow the safety enhancements to be implemented as soon as possible.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with DLZ Ohio for the Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for improvements to SR161 from Maple Canyon Avenue to Cleveland Avenue; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 project; and
WHEREAS, DLZ Ohio submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with DLZ Ohio for the provision of professional engineering consulting services for the Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 project in an amount up to $250,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with DLZ Ohio in order to provide funding for the Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 to allow safety enhancements to be implemented as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road (Voted 2016 Debt SIT Supported) / $2,623,835.00 / ($250,000.00) / $2,373,835.00
7704 / P530103-100065 / Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 (Voted 2016 Debt SIT Supported) / $0.00 / $250,000.00 / $250,000.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into professional services contracts with DLZ Ohio at 6121 Huntley Road, Columbus, Ohio, 43229, for the Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1 project in an amount up to $250,000.00.
SECTION 3. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100065 (Arterial Street Rehabilitation - SR161 - I71 to Cleveland Avenue Phase 1), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.