Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to obtain Body Worn Cameras with Axon Enterprise Inc., CC# 038851, expires 2/9/2024. This contract provides for the Division of Police Body Worn Cameras, in car cameras, interview room cameras and associated accessories. This modification is necessary to add the TASER branded conducted energy device and associated accessories to the current contract. These items are used throughout the Division of Police. When deployed, the TASER conducted energy device will automatically turn on a police officer’s body camera. The Division previously purchased the TASER equipment from a State contract that is no longer available. The current contract for Body Worn Cameras with Axon Enterprises offers a TASER conducted energy device that will connect to the Body Worn Cameras. The vendor, Axon Enterprises Inc., provided a quote to the Public Safety Directors office for evaluation and approval of the use of the TASER equipment. Without the addition of this product to the contract, the Division will not have access to the TASER equipment and technology. No additional funds will be requested with this ordinance, the Department of Public Safety will set aside their own funding. The contract, PO321495 was established in accordance with Request for Quotation RFQ019158 and will expire 12/31/2025.
No additional funds are necessary to modify the option contract. However, an appendix will be added to the contract to allow for the Division to purchase TASER equipment, associated accessories, services and training. The original contract was formally bid. The original terms and conditions remain in effect and will include the addition of TASER 7 Appendix.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency. Previously, the City purchased its TASER equipment from a State contract. This contract is no longer available.
FISCAL IMPACT: No funding is required to modify the universal term contract. The Department of Public Safety must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the Police Body Worn Cameras universal term contract (UTC) with Axon Enterprise Inc., to allow the purchase of TASER branded conducted energy devices, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Police Body Worn Cameras for use by the Division of Police; and,
WHEREAS, it is necessary to modify the existing Universal Term Contract with Axon Enterprises Inc. to include TASER products that will include the conducted energy devices, replacement cartridges, staff training and associated accessories; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety to create an addition of additional products, TASER conducted energy devices and associated items in that it is necessary to authorize the Finance and Management Director to immediately modify a Universal Term Contract with Axon Enterprises Inc. for the option to obtain Police Body Worn Cameras, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract for option to obtain Police Body Worn Cameras UTC with Axon Enterprises Inc.to allow the purchase of TASER branded conducted energy devices.
SECTION 2. That this modification is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.