Explanation
Background: This ordinance authorizes the Finance and Management Director to issue a purchase order to Baker Vehicle Systems for the purchase of two complete Smithco Super Star Two-Wheel Drive Vehicles on behalf of the Recreation and Parks Department. These vehicles are used to pull equipment that prepares ball diamonds for play.
This ordinance also authorizes the Finance and Management Director and the Director of Recreation and Parks to waive Section 329.06 of the Columbus City Codes, 1959 as Baker Vehicle Systems is the only vendor authorized to sell these vehicles in this region.
Baker Vehicle Systems - Contract Compliance 340690924
9035 Freeway Dr.
Macedonia, OH. 44056
This ordinance requests emergency action due to the fact that over 90 ball diamonds must be prepared for the start of league play in April 2013.
Title
To authorize and direct the Director of Finance and Management to enter into contract with Baker Vehicle Systems on behalf of the Recreation and Parks Department for the purchase of two Smithco Super Star Two-Wheel Drive vehicles; to approproiate and authorize the expenditure of $27,322.00 from the Special Income Tax Fund; to waive the competitive bidding provisions of the Columbus City Codes, 1959; and to declare an emergency.
Body
WHEREAS, the City has a need to replace (2) vehicles that were scheduled for use during the 2013 softball/baseball season, being brass tag 22014 and 22015; and
WHEREAS, funds are available in the Special Income Tax Fund; and
WHEREAS, the Recreation and Parks Department received a proposal from the only regional supplier of this equipment; and
WHEREAS, the vehicles must be ordered and in place for service of over 90 ball diamonds in time for the spring 2013 season; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Baker Vehicle Systems in order to have the vehicles in place for over 90 ball diamonds and numerous leagues that begin in the Spring for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized and directed to issue a purchase order to Baker Vehicle Systems for the purchase of two Smithco Super Star Two-Wheel Drive vehicles in the amount of $27,322.00.
SECTION 2. That Section 329.06 of the Columbus City Code be waived in the best interest of the City.
SECTION 3. That the City Auditor is authorized to appropriate $27,322.00 within the Special Income Tax Fund, Fund 430, OCA 454301 to the Fleet Management Division 45-05, Department of Finance & Management to Object Level One - 06; Object Level Three - 6650.
SECTION 4. That the expenditure of $27,322.00 is hereby authorized as follows:
Division: 45-05
Fund: 430
OCA: 454301
Object Level 1: 06
Object Level 3: 6650
Amount: $27,322.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither vetoes or approves the same.