Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for vehicle fuel and fueling services on behalf of the Fleet Management Division, in order maintain City vehicles. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Wex Bank, CC# 84-1425616, Vendor# 010506 PA007314 - Retail Fleet Fuel - expires 7/31/27
Fiscal Impact: This ordinance authorizes an expenditure of $600,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for fuel and fueling services related to City vehicles. For 2024, the Fleet Management Divisions expended $4,000,000.00 with Wex Bank. For 2023, the Fleet Management Division budgeted a total of $10,000,000.00 for unleaded and diesel fuels and fueling services across different vendors. In 2023, the Fleet Management Division expended $4,800,000.00 for fueling services with Wex Bank. In 2022 the Fleet Management Division expended $3,000,000.00 with Wex Bank.
Emergency action is requested to ensure an uninterrupted supply of fuel and fueling services.
Title
To authorize the Director of the Department of Finance and Management to establish various purchase orders for fuel and fueling services on behalf of the Fleet Management Division, per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $600,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($600,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase vehicle fuels and fueling services for vehicles operated by the City; and
WHEREAS, Wex Bank successfully bid and was awarded contract PA007314 - Retail Fleet Fuel, expires 7/31/27; and
WHEREAS, funding for this purchase is budgeted and available within the Fleet Management Operating Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to establish various purchase orders for the purchase of vehicle fuel and fueling services to ensure an uninterrupted supply of fuel and fueling services, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for vehicle fuel and fueling services, as follows:
Wex Bank, CC# 84-1425616, Vendor# 010506 PA007314 - Retail Fleet Fuel - expires 7/31/27
SECTION 2. That the expenditure of $600,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.