Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $322,922.70 for the West Edge Business Center Roadway Resurfacing project and to pay construction inspection costs up to $27,272.00. This improvement details construction on Buchanan, Van Buren, and Pierce Drives and includes work of replacing concrete curb and resurfacing the asphalt roadway, and other associated work. Limited sidewalk work will be included where there are ramps. (See the attached map.) The estimated Notice to Proceed date is June 1, 2007. This project is to be constructed by July 1, 2007. The project was let by the Transportation Division and was advertised in the City Bulletin and Dodge Reports. Eleven bidders/suppliers requested the bid (nine majority, two minority) and six bids were received (five majority, one minority) and tabulated on April 10, 2007 as follows:
Strawser Paving Company |
$322,922.70 |
Decker Construction Company |
$389,293.65 |
Kokosing Construction Company, Inc. |
$405,606.71 |
Shelly and Sands, Inc. |
$410,183.73 |
Columbus Asphalt Paving, Inc. |
$413,920.13 |
The McDaniel's Construction Corp., Inc.* |
$466,893.46 |
*minority bidder
Award is to be made to Strawser Paving Company, CC# 31-4412354 (expiration 03/7/2009), as the lowest, best, most responsive and most responsible bidder.
Fiscal Impact: Funding in the amount of $45,394.92 for this project is available from a cancelled encumbrance of a completed project, $178,897.00 is budgeted and available in the 1995, 1999, 2004 Voted Streets and Highway Fund from the 2007 Capital Improvement Budget and $125,902.78 for this project is budgeted within the Development Department's Northland and Other Acquisitions Fund for this work.
Emergency Action: Emergency action is requested so that this project can start and complete construction this season.
Title
To authorize the Director of Public Service to enter into a contract for the Transportation Division with Strawser Paving Company for construction of West Edge Business Center Roadway Resurfacing project; to authorize the expenditure $224,291.92 from the Voted 1995, 1999, 2004 Streets and Highways Fund and $125,902.78 from the Northland and Other Acquisitions Fund; to amend the 2007 CIB; and to declare an emergency. ($350,194.70)
Body
WHEREAS, bids were received on March 29, 2007, and tabulated on April 10, 2007, for the West Edge Business Center Roadway Resurfacing project and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to amend the 2007 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, in that the contract should be let immediately so that the work may proceed without delay, in order to meet a scheduled construction start date of June 1, 2007; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio 43223, for the construction of the of West Edge Business Center Roadway Resurfacing project in the amount of $322,922.70, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $27,272.00.
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended due to cancellation of Encumbrance EA029750/002 as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
590109/ Mound Souder (Carryover) /$178,897.00 (Carryover) /$45,395.00 (Carryover)/ $224,292.00 (Carryover)
SECTION 3. That for the purpose of paying the cost of the contract and inspection, the sum of $224,291.92 or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999, 2004 Voted Streets and Highways Fund for the Transportation Division and $125,902.78 or so much thereof as may be needed from the Northland and Other Acquisition Fund for the Development Department, is hereby authorized to be expended, as follows:
Fund Dept./Div OCA OL3 Project No.
704 59-09 644385 6631 590109-Mound/Souder $224,291.92
735 44-01 735020 6631 440104-Misc. Economic Development $125,902.78
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.