Explanation
Background: The Public Service Department, Transportation Division, routinely contracts for street resurfacing as a means of renewing and prolonging the life of streets and highways. Street resurfacing improves rideability and reduces street maintenance expenses. This legislation authorizes the Public Service Director to enter into a contract with Strawser Paving Company, Inc. in an amount up to $1,107,370.65 for the 2008 Resurfacing Project 4, Neighborhood Pride project and to pay construction inspection costs up to $110,737.06. This improvement consists of planing, asphalt overlay, concrete curb ramps, and such other work as may be necessary to complete the contract in accordance with the plans and specifications in selected Neighborhood Pride Areas of the City.
The estimated Notice to Proceed date is August 4, 2008. This project has been given 60 calendar days to complete construction.
Ten City streets will be resurfaced and 110 ADA curb ramps constructed with this project. No sidewalks will be constructed.
The Contractor has implemented and enforces an Anti-idling policy for all of its on and off road vehicles and equipment in an effort to protect the environment by reducing vehicle emissions.
The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Four (4) bids were received (4 majority, 0 minority) and tabulated on June 5, 2008 as follows:
Strawser Paving Company, Inc. (low) $1,107,370.65
Decker Construction Company $1,186,044.23
Columbus Asphalt Paving, Inc. $1,209,066.64
Shelly and Sands, Inc. $1,302,300.40
Award is to be made to Strawser Paving Company, Inc. c.c. # 31-4412354 (expiring March 7, 2009), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow construction to begin on or around August 4, 2008, permitting the project to be constructed in the 2008 construction season.
Fiscal Impact: Funding for this project is budgeted within the 2008 Transportation Division Capital Improvement Budget as part of the Capital Improvement Plan and is available within the 1995, 1999, 2004 Voted Streets and Highways Fund for this work.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Strawser Paving Company, Inc. for construction of the 2008 Resurfacing Project 4, Neighborhood Pride project; to authorize the expenditure of $1,218,107.71 from the Streets and Highways G.O. Bonds Fund for the Transportation Division; and to declare an emergency. ($1,218,107.71)
Body
WHEREAS, bids were received on June 5, 2008, and tabulated on June 5, 2008, for the Resurfacing 2008 Project 4, Neighborhood Pride project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed without delay in the 2008 construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103-100000 / Arterial Street Rehab. (Carryover) / $1,400,462.00 (Carryover) / ($12,104.00) (Carryover) / $1,388,358.00 (Carryover)
530105-100000 / Brick Rehab. (Carryover) / $1,300,000.00 (Carryover) / ($700,000.00) (Carryover) / $600,000.00 (Carryover)
530086-100000 / Intersection Improvements (Carryover) / $3,320,741.00 (Carryover) / ($104,072.00) (Carryover) / $3,216,669.00 (Carryover)
540003-100000 / Computerized Signals (Carryover) / $450,000.00 (Carryover) / ($22,350.00) (Carryover) / $427,650.00 (Carryover)
540011-100000 / Raised Pavement Markers (Carryover) / $250,772.00 (Carryover) / ($911.00) (Carryover) / $249,861.00 (Carryover)
540008-100000 / Sign Upgrade (Carryover) / $48,495.00 (Carryover) / ($48,495.00) (Carryover) / $0.00 (Carryover)
540005-100000 / School Flashers (Carryover) / $200,000.00 (Carryover) / ($200,000.00) (Carryover) / $0.00 (Carryover)
590127-100000 / SSI-OTMP (Carryover) / $249,215.00 (Carryover) / ($130,177.00) (Carryover) / $119,038.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $12,537,487.00 (Carryover) / $1,218,108.00 (Carryover) / $13,755,595.00 (Carryover)
SECTION 2. To authorize the City Auditor to transfer funds between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 530103 / Arterial Street Rehab. / 644385 / 6600 / $12,103.48
704 / 530105 / Brick Rehab. / 644385 / 6600/ $700,000.00
704 / 530086 / Intersection Improvements / 644385 / 6600 / $104,071.73
704 / 540003 / Computerized Signals / 644385 / 6600 / $22,350.00
704 / 540011 / Raised Pavement Markers / 644385 / 6600 / 910.84
704 / 540008 / Sign Upgrade / 644385 / 6600 / $48,494.74
704 /540005 / School Flashers / 644385 / 6600 / $200,000.00
704 / 590127 / SSI-OTMP / 644385 / 6600 / $130,176.92
Total Transfer to: $1,218,107.71
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530282 / Resurfacing / 644385 / 6600 / $1,218,107.71
SECTION 3. That for the purpose of paying the cost of the contract and inspection, the sum of $1,218,107.71 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, O.L. 01-03 Codes 06-6631 and project 530282.
SECTION 4. That the Public service Director be and is hereby authorized to enter into a contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio 43223, for the construction of the Resurfacing 2008 Project 4, Neighborhood Pride in the amount of $1,107,370.65, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $110,737.06.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.