Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to establish a purchase order for Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets needed to maintain the City's street lighting system. The material will be obtained in accordance with the terms and conditions of the universal term contract FL002885 with Becker Electric Supply. Their contract compliance number is 310553243.
Emergency action is requested due to an above-average number of poles damaged in traffic accidents and anticipated need for winter replacements making it necessary to order additional poles and bases prior to the expiration of the existing universal term contract.
Fiscal Impact: $110,000 was budgeted for the purchase of Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets. However, it has become necessary to request this additional $50,000 due to a greater than anticipated need for replacement poles and bases. The additional funds will be made available through the deferment of other purchases in Object Level One 06. Approximately $75,000 was spent in 2004 and $90,000 was spent in 2005 for the purchase of Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets.
Title
To authorize the Director of Finance and Management to establish a blanket purchase order to purchase Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets for the Division of Power and Water, in accordance with the terms and conditions of the universal term contract with Becker Electric Supply, to authorize the expenditure of $50,000.00 from the Electricity Operating Fund, and to declare an emergency. ($50,000.00)
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WHEREAS, the Division of Power and Water requires Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets for maintenance of the City's street lighting system; and
WHEREAS, the Purchasing Office has established a universal term contract with Becker Electric Supply for the option to obtain Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets based upon the bids received and opened on September 1, 2005 (SA001728); and
Whereas, a greater than anticipated need for replacement poles, bases and brackets required for the maintenance of the City's street lighting system has created an emergency situation in the Department of Public Utilities, Division of Power and Water; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to purchase Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Mangement be and is hereby authorized to enter into a blanket purchase order, in the amount of $50,000.00, for the purchase of Aluminum, Fiberglass and Cast Iron Poles and Aluminum Bases and Brackets for the Division of Power and Water, in accordance with the terms and conditions of the universal term contract FL002885 with Becker Electric Supply.
SECTION 2. That to pay the cost of the aforesaid purchase order, the expenditure of $50,000.00, or so much thereof as may be needed, is hereby authorized from the Division of Power and Water, Division No. 60-07, Electricity Operating Fund No. 550, OCA Code 606723, Object Level Three 6621.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.