Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into a contract for the Facilities Management Division with CBRE Technical Services, LLC in the amount of $224,316.00 for maintenance service at the Municipal Court Building, 375 South High Street.
CBRE Technical Services, LLC will be responsible for general building maintenance. It will staff the building forty hours per week with a chief engineer, a maintenance engineer, a maintenance worker, and a painter. The contract will begin April 1, 2005, and end March 31, 2006, with five renewal options.
Formal proposals were solicited in the City Bulletin on January 12, 2005, and were due on January 28, 2005. One firm submitted a proposal. The proposal was formally reviewed and evaluated by a three-member evaluation committee on March 8, 2005.
Emergency action is requested so that maintenance will continue uninterrupted at the Municipal Court building.
Fiscal Impact: The Facilities Management Division budgeted $250,000.00 in 2005 for this contract. The cost of the proposed contract is $224,316.00. In 2004, $191,936.90 was spent for these services. In 2003, $402,900.00 was spent on the maintenance contract (with CB Richard Ellis, Inc.) for the Municipal Court building. That contract included the cost for a building manager, the cost of a few smaller service contracts, and the cost for all materials and supplies. CBRE Technical Services, LLC Contract Compliance Number 04-3507926, exp. 03/15/2007.
Title
To authorize the Public Service Director to enter into a contract for the Facilities Management Division with CBRE Technical Services, LLC for general building maintenance at the Municipal Court building; to authorize the expenditure of $224,316.00 from the General Fund; and to declare an emergency. ($224,316.00)
Body
WHEREAS, it is necessary to provide general building maintenance at the Municipal Court building, 375 South High Street, and
WHEREAS, one firm, CBRE Technical Services, LLC, submitted a proposal and CBRE Technical Services, LLC achieved a satisfactory score from a three-person evaluation committee, and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division, Public Service Department, in that it is immediately necessary to authorize the Public Service Director to enter into contract with CBRE Technical Services, LLC for the ongoing general maintenance for the Municipal Court Building to protect the safety of the officials and visiting public using this building without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to enter into a contract for the Facilities Management Division with CBRE Technical Services, LLC for the general maintenance of the Municipal Court building, 375 South High Street, beginning April 1, 2005 and ending March 31, 2006.
SECTION 2. That the expenditure of $224,316.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 010
OCA Code: 597208
Object Level 1: 03
Object Level 3: 3336
Amount: $224,316.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.