Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Hilscher Clarke Enterprises, LLC DBA Hilscher-Clarke Electric for the Street Tree Removal 2024 Project. The contract amount is $114,191.00, with a contingency of $10,000.00, for a total of $124,191.00 being authorized by this ordinance.
This project will include removing 327 trees, including stumps, along streets Citywide. The contracted work is anticipated to begin in the fall of 2024 and be finished by the end of spring 2025. This project will help complete some of the back-logged tree removal work orders for the Department. The general public should see minimal impact to street access while work is being performed.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 30, 2024 and received by the Recreation and Parks Department on June 20, 2024. Bids were received from the following companies:
Hilscher-Clarke Electric (MAJ): $114,191.00
A-1 Tree Care, Inc. (MAJ): $169,016.00
Russell Tree Experts, Ltd. (MAJ): $187,500.00
Axes Tree Service (MAJ): $239,999.00
Oberlander’s Tree & Landscape, Ltd (MAJ): $241,300.00
After reviewing the bids that were submitted, it was determined that Hilscher-Clarke Electric was the lowest and most responsive bidder. Hilscher-Clarke Electric and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Hilscher-Clarke Electric
519 4th Street NW
Canton, Ohio 44703
Clifton Perren, (330) 452-9806
Contract Compliance Number: 047114
Contract Compliance Expiration Date: October 31, 2025
Emergency Justification: Emergency action is requested as the tree removals that are listed in this project pose a public safety risk and need to be removed as soon as possible.
Benefits to the Public: This project will remove dead or declining trees from the City street right of ways.
Community Input/Issues: The majority of the trees being removed have been received through community requests.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the departments Master Plan by conserving, protecting and enhancing the overall health of the City’s natural resources.
Fiscal Impact: $124,191.00 is budgeted and available from within the Recreation and Parks Operating Fund 2285 to meet the financial obligations of this expenditure.
Title
To authorize the Director of Recreation and Parks to enter into contract with Hilscher Clarke Enterprises, LLC DBA Hilscher-Clarke Electric for the Street Tree Removal 2024 Project; to authorize the expenditure of $124,191.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($124,191.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Hilscher Clarke Enterprises, LLC DBA Hilscher-Clarke Electric for the Street Tree Removal 2024 Project; and
WHEREAS, it is necessary to authorize the expenditure of $124,191.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Hilscher Clarke Enterprises, LLC DBA Hilscher-Clarke Electric as the tree removals that are listed in this project pose a public safety risk and need to be removed as soon as possible, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Hilscher Clarke Enterprises, LLC DBA Hilscher-Clarke Electric for the Street Tree Removal 2024 Project.
SECTION 2. That the expenditure of $124,191.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.