Explanation
BACKGROUND:
This legislation authorizes the Director of Human Resources to enter into contract with Baker Tilly US, LLP, further authorizes the expenditure of $149,700.00, and declares an emergency.
In 2023, the Human Resources Department/Office of Compensation Management went out to bid via RFP 023859 for consultation services to assist with a total compensation study. Consultation services are needed by the Department of Human Resources in order to ensure internal alignment of City of Columbus pay and jobs and to determine how the city’s current total compensation package might be updated to maintain competitiveness with comparable entities in both the public and private sectors which draw on a shared labor market. The RFP process was conducted in accordance with Columbus City Code Chapter 329. The Department of Human Resources reached out to the Office of Diversity and Inclusion (ODI) regarding a potential DBE participation goal for this contract, but ODI made the determination to decline to assign a participation goal to this RFP.
The RFP team reviewed twelve proposals and interviewed the top five finalists. The five proposals from the top finalists were submitted by the following firms:
1. Baker Tilly US, LLP
2. Evergreen Solutions, LLC
3. Crowe LLP
4. The Segal Company
5. CBIZ Compensation Consulting
After careful consideration and evaluation, Baker Tilly US, LLP was selected by the RFP Team for the firm’s referenced projects, experience, qualifications, availability, timeline, and project approach.
Baker Tilly US, LLP is an approved vendor with the City, with vendor compliance number CC-031806, expiration date 06/06/2025.The contract term is for eight months.
Emergency action justification: Emergency action is requested to ensure the consultative services can begin as soon as possible to ensure internal alignment of City of Columbus pay and jobs and to determine how the city’s current total compensation package might be updated to maintain competitiveness with comparable entities in both the public and private sectors which draw on a shared labor market. Delay in preparing the total compensation study may result in further personnel attrition that will negative impact the City of Columbus.
FISCAL IMPACT: The expenditure of $149,700.00 for this contract is budgeted and available pursuant to appropriations authorized under Ordinance 2965-2022 and funds reserved in the General Fund under ACPO008376.
Title
To authorize the Human Resources Director to enter into contract with Baker Tilly US, LLP, to provide consultative services for a total compensation study; to authorize the expenditure of $149,700.00 from the general fund, or so much thereof as may be necessary; and to declare an emergency. ($149,700.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to contract with Baker Tilly US, LLP to provide consultative services for the preparation of a total compensation study to ensure internal alignment of City of Columbus compensation, including wages and benefits, and jobs, and to determine how the city’s current total compensation package might be updated to maintain competitiveness with comparable entities in both the public and private sectors which draw on a shared labor market; and
WHEREAS, it is necessary to authorize the expenditure of up to $149,700.00, or so much thereof as may be necessary, to pay contract costs for such consultative services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to contract with Baker Tilly US, LLP, to be able to start using the consultative services as soon as possible to ensure internal alignment of City of Columbus pay and jobs and to determine how the city’s current total compensation package might be updated to maintain competitiveness with comparable entities in both the public and private sectors which draw on a shared labor market, and because delay in the preparation of the total compensation study may result in further personnel attrition that will negatively impact the City of Columbus, all for the immediate preservation of the public peace, property, health, or safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Human Resources Director is hereby authorized to enter into contract with Baker Tilly US, LLP to provide consultative services for the preparation of a total compensation study.
SECTION 2. That the contract with Baker Tilly US, LLP is approved pursuant to Chapter 329 of the Columbus City Codes.
SECTION 3. That the expenditure of $149,700.00, or so much thereof as may be necessary, for consultative services is hereby authorized to be expended as follows:
Department: 4601 | Fund: 1000 | Subfund: 100010 | Program: CW001 | Amount: $149,700.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary. Funds are reserved under ACPO008376.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.