Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Shaw and Holter for emergency improvements to the Wolfe Park Bikeway Bridge. This work will include the stabilization of the bridge and the creation of damage repair plan to upright the bridge as a result of broken cables.
A mayor's letter of emergency has been proposed and approved by City of Columbus Council President Ginther on April 22, 2015. The work has commenced and this ordinance will provide funding to establish a purchase order with the contractor.
Principal Party:
Shaw & Holter
2625 Coonpath Rd NE, Lancaster Oh. 43130
Edward Shaw 740-653-1864
Contract Compliance # 341154679 Exp. 10/24/15
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to pay the vendor. The work has commenced as a result of approved mayor's letter of emergency.
Fiscal Impact:
$100,000.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund 747 and Voted Bond Fund 702 to meet the financial obligations of this expenditure.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Shaw and Holter for the Wolfe Park Bridge Improvements Project; to authorize the expenditure of $100,000.00 from the Recreation and Parks Permanent Improvement Fund and Voted Bond Fund; to authorize the City Auditor to transfer funding within the Recreation and Parks Permanent Improvement and Voted Bond Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($100,000.00)
Body
WHEREAS, in accordance with the emergency provision of the Columbus City Codes, Chapter 329, an emergency was declared and the Director of Recreation and Parks is authorized to enter into contract with Shaw and Holter: and
WHEREAS, funds are being moved to alternate projects within Fund 747 and Fund 702 to establish correct funding locations for this project; and
WHEREAS, the 2015 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 747 and 702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract as work has commenced as a result of safety concerns; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with Shaw and Holter in the amount of $100,000.00 for the Wolfe Park Bridge Improvements Project.
SECTION 2. That the amount of $33,082.13 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project OCA Code Object Level 3 Amount
747999-100000 (Unallocated Balance) 900747 6621 $29,302.13
510025-100004 (Eastmoor-Walnut Ridge) 510904 6621 $3,780.00
SECTION 3. That the City Auditor is hereby authorized to transfer $57,541.13 in cash and appropriation within the Recreation and Parks Permanent Improvement Fund 747 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
747999-100000 (Unallocated Balance) 900747 6621 $29,302.13
510040-100000 (Equipment) 747040 6651 $15,086.00
510035-100000 (Facilities) 640862 6620 $13,153.00
TO:
Project OCA Code Object Level 3 Amount
510025-100004 (Eastmoor-Walnut Ridge) 510904 6621 $57,541.13
SECTION 4. That the City Auditor is hereby authorized to transfer $19,845.36 in cash and appropriation within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510017-100456 (Public Drinking Fountains) 717456 6621 $13,800.00
510040-100003 (Refrigerated Vehicle) 724003 6651 $6,045.36
TO:
Project OCA Code Object Level 3 Amount
510316-100000 (Greenways) 644625 6621 $19,845.36
SECTION 5. That the 2015 Capital Improvements Budget Ordinance No. 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 747: 747999-100000; Unallocated; $28,333 (Permanent Improvement Carryover)
Fund 747: 747999-100000; Unallocated; $1,000 (New Deposit)
Fund 747: 510040-100000; equipment; $15,086 (Cancellation)
Fund 747: 510035-100000; facilities; $13,153 (Permanent Improvement Carryover)
Fund 747: 510025-100004; Eastmoor-Wlnt Rdg $12,459 (Permanent Improvement Carryover)
Fund 702; 510017-100456; public drinking fountains (Voted Carryover) $13,800.00
Fund 702; 510040-100003; Refrigerated Vehicle (Voted Carryover) $6,045.36
Fund 702; 510316-100000; Greenways (Encumbrance Cancellation) $10,154.64
AMENDED TO:
Fund 747: 747999-100000; unallocated; $31 (Permanent Improvement Carryover)
Fund 747: 510040-100000; equipment; $0
Fund 747: 510035-100000; facilities; $0 (Permanent Improvement Carryover)
Fund 747: 510025-100004; Eastmoor-Wlnt Rdg $70,000 (Permanent Improvement Carryover)
Fund 702; 510017-100456; public drinking fountains (Voted Carryover) $0
Fund 702; 510040-100003;refrigerated vehicle (Voted Carryover) $0
Fund 702; 510316-100000;Greenways (Voted Carryover) $30,000
SECTION 6. That the expenditure of $70,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project OCA Code Object Level 3 Amount
510025-100004 (Eastmoor-Walnut Ridge) 510904 6621 $70,000.00
SECTION 7. That the expenditure of $30,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100000 (Greenways) 644625 6621 $30,000.00
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 10. That for the reasons stated in the Preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.