Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with K & W Roofing, Inc. for the Sewer Maintenance Operations Center (SMOC) Roof Replacement Phase 3, CIP# 650234- 100102, SCP05FW. The work for this project consists of the removal and disposal of the existing roof system and all associated flashings and details; provides and installs a new roofing system complete with insulation, flashings and details as shown in the project documents and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in this Invitation for Bid (IFB).
Planning area: 63 - South Side
PROJECT TIMELINE: All work shall be substantially complete within 150 (one hundred fifty) calendar days of the Notice to Proceed, with final completion to occur within 180 (one hundred eighty) calendar days.
PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Chapter 329 of the Columbus City Code. The Division of Sewerage and Drainage received one (1) bid on October 23, 2019 from the following companies:
Name C.C. No. Exp. Date Vendor # City/State Status
K&W Roofing, Inc. 31-1606825 4/11/2020 005659 Pataskala, OH MAJ
K & W Roofing, Inc. was awarded the project based on the Bid Tabulation and Quality Factor Form evaluation process results.
EMERGENCY DESIGNATION is not requested for this project.
CONTRACT COMPLIANCE NO: 31-1606825 | Exp. 04/11/2020 | MAJ | Vendor # 005659
ECONOMIC / ENVIRONMENTAL IMPACT: Roof replacement provides watertight environmental controls to the important process equipment and building components housed in the structure. Removal and replacement of the failed equipment, electronic, and electrical components would be a major impact to the budget. No community outreach or environmental factors are considered for this project.
FISCAL IMPACT: This legislation authorizes appropriation, transfer and expenditure of $170,438.87 within the Sanitary Sewer Build America Bond Fund 6113; the appropriation, transfer, and expenditure of $38,225.85 within the Sanitary Recovery Zone Super Build America Bond Fund 6114; the appropriation, transfer, and expenditure of $447,706.40 within the Sanitary Sewer Permanent Improvement Fund 6115; the transfer within and expenditure of $2,065,890.88 from the Sanitary Sewer General Obligation Bond Fund 6109; and amends the 2019 Capital Improvement Budget to provide sufficient authority.
Title
To authorize the Director of Public Utilities to enter into a construction contract with K & W Roofing, Inc. for the Sewer Maintenance Operations Center Roof Replacement, Phase 3 Project; to fund the $2,000.00 prevailing wage fee to the Department of Public Service; to authorize the appropriation, transfer and expenditure of $170,438.87 within the Sanitary Sewer Build America Bond Fund 6113; to authorize the appropriation, transfer, and expenditure of $38,225.85 within the Sanitary Recovery Zone Super Build America Bond Fund 6114; to authorize the appropriation, transfer, and expenditure of $447,706.40 within the Sanitary Sewer Permanent Improvement Fund 6115; to authorize the transfer within and expenditure of $2,065,890.88 from the Sanitary Sewer General Obligation Bond Fund 6109; and to amend the 2019 Capital Improvement Budget to provide sufficient authority. ($2,722,262.00)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for roof removal and replacement for the SMOC Roof Replacement Project, 650234- 100102 on September 9, 2019, and one (1) bid was received on October 23, 2019; and
WHEREAS, it is necessary to fund the prevailing wage administration cost of $2,000.00 to the Department of Public Service; and
WHEREAS, it was determined that K & W Roofing, Inc. should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize the appropriation, transfer, and expenditure of up to $170,438.87 from the Sanitary Sewer Build America Bond Fund 6113; and
WHEREAS, it is necessary to authorize the appropriation, transfer, and expenditure of up to $38,225.85 from the Sanitary Recovery Zone Super Build America Bond Fund 6114; and
WHEREAS, it is necessary to authorize the appropriation, transfer, and expenditure of up to $447,706.40 from the Sanitary Sewer Permanent Improvement Fund 6115; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $2,065,890.88 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the amendment to the 2019 Capital Improvements Budget to provide sufficient budget authority; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director to enter into a construction contract with K & W Roofing, Inc., for the Sewer Maintenance Operations Center (SMOC) Roof Replacement Phase 3 Project, CIP# 650234- 100102, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with K & W Roofing, Inc., 8356 National Road, Pataskala, Ohio 43062 for the Sewer Maintenance Operations Center Roof Replacement Phase 3 Project, CIP# 650234- 100102 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the appropriation, transfer and expenditure of up to $170,438.87 within the Sanitary Sewer Build America Bond Fund 6113 is authorized per the accounting codes attached to this ordinance.
SECTION 3. That the appropriation, transfer and expenditure of up to $38,225.85 within the Sanitary Recovery Zone Super Build America Bond Fund 6114 is authorized per the accounting codes attached to this ordinance.
SECTION 4. That the appropriation, transfer and expenditure of $447,706.40 within the Sanitary Sewer Permanent Improvement Fund 6115 is authorized per the accounting codes attached to this ordinance.
SECTION 5. That the transfer within and expenditure of up to $2,065,890.88 or as may be needed, including $2,000 prevailing wage administration costs to the Department of Public Service, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Net Change)
6113 | 650113-100000 | Gen Engineering/Unallocated Fd. 671 |$55,415 | $0 | -$55,415 (carryover)
6113 | 650404-100000 | Sanitary Sewers Rehabilitation | $1,000 | $0 | -$1,000 (carryover)
6113 | 613999-100000 Unallocated Balance Fund 6113 | $111,847 | $0 | -$111,847 (carryover)
6113 | 650491-100000 | Big Walnut Augmentation/Rick. San. Intercept. | $312 | $0 | -$312 (carryover)
6113 | 650744-100000 | Brimfield Area Sanitary System Repair Project | $1,866 | $0 | -$1,866 (carryover)
6113 | 650234-100102 | SMOC Roof Replacement Phase 3 | $0 | $170,439 | +$170,440 (carryover)
6114 | 669999-100000 | Unallocated Balance Fund 669 | $38,226 | $0 | -$38,226 (carryover)
6114 | 650234-100102 | SMOC Roof Replacement Phase 3 | $0 | $38,226 | +$38,226 (carryover)
6115 | 671999-100000 | Unallocated Balance Fund 671 | $41,286 | $300,580 |+$259,294Authority to Match Cash (carryover)
6115 | 671999-100000 | Unallocated Balance Fund 671 | $300,580 | $0 | -$300,580(carryover)
6115 | 650595-100000 | Franklin County Water/Sewer Assessment | $58,178 | $147,128 | +$88,950 Authority to Match Cash (carryover)
6115 | 650595-100000 | Franklin County Water/Sewer Assessment | $147,128 | $0 | -$147,128 (carryover)
6115 | 650234-100102 | SMOC Roof Replacement Phase 3 | $0 | $447,707 | +$447,708 (carryover)
6109 | 650260-103002 | SWWTP Boiler System Optimization Impvs. | $2,456,699 | $390,808 | -$2,065,891 (Voted 2016)
6109 | 650234-100102 |SMOC Roof Replacement Phase 3 | $0 | $2,065,891 | +$2,065,891 (Voted 2016)
SECTION 7. That the said firm, K & W Roofing, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 11. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.