Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to reimburse the Department of Public Service for sanitary sewer services incurred in connection with the Neighborhood Commercial Revitalization Project (NCR-2). This project was a joint venture between both departments.
By using the same design engineering firm for the roadway, water line, and sanitary sewer separation outfall work, the City was able to avoid considerable expense and disruption to the neighborhood by coordinating all work into one construction contract.
Construction was completed in late 2009 and since then the Departments of Public Utilities and Public Service have asked the design engineering firm to complete record plan drawings. The record plan drawings are now complete and the departments have reconciled the final accounting.
Because the exact amount of the design costs for each department could not have been accurately defined at the onset of this effort, although enough joint funding was available to pay for design services rendered, the departments agreed that the Department of Public Service's financial contribution would fund design services through construction and for record plan drawings as needed.
The Department of Public Utilities previously legislated $201,885.06, under Ordinance No. 1025-2008, to reimburse the Department of Public Service for both water and sewer design services. The Division of Sewers and Drains needs to increase their reimbursement amount to Department of Public Service in the amount of $169,816.47, for additional design expenses incurred during construction and the creation of record plan drawings.
2. FISCAL IMPACT: A transfer within the Sanitary Build America Bond (B.A.B.'s) Fund and amendment to the 2010 Capital Improvements Budget is needed to provide sufficient sanitary monies and authority for the project expenditure.
EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to immediately reimburse the Department of Public Service, who have already paid for the additional expenses.
Title
To authorize the Director of Public Utilities to reimburse the Department of Public Service for sanitary sewer services for the Neighborhood Commercial Revitalization Project (NCR-2); to authorize the transfer and expenditure of $169,816.47 from within the Sanitary Build America Bond (B.A.B.'s) Fund; to amend the 2010 Capital Improvements Budget; and to declare an emergency. ($169,816.47)
Body
WHEREAS, the Neighborhood Commercial Revitalization Project (NCR-2) was a joint venture between the Departments of Public Service and Public Utilities; and
WHEREAS, the Department of Public Utilities, Division of Sewers and Drains needs to increase their reimbursement amount to the Department of Public Service for additional expenses involving design services during construction and the cost of record plan drawings; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Sanitary Build America Bond (B.A.B.'s) Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the City Auditor to transfer the necessary funds from the Department of Public Utilities to the Department of Public Service; in an emergency manner as these funds have already expended; at the earliest practicable date; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to reimburse the Department of Public Services for additional costs associated with sanitary sewer infrastructure improvements for the Division of Sewerage and Drainage, in connection with the Neighborhood Commercial Revitalization Project (NCR-2).
SECTION 2. That the City Auditor is hereby authorized to transfer $169,816.47 within the Sanitary Build America Bond (B.A.B.'s) Fund | Fund 668 | ObjLvl Three 6676 | Div. 60-05 | Division of Sewerage and Drainage:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650620-100000 | Lockbourne Rd Sanitary Sewer | 668620 | -$169,816.47
TO:
Proj. No. | Proj. Name | OCA | Amount
650404-100027 | NCR2 Sew. Sep. High from Lane - Arcadia | 684427 | +$169,816.47
SECTION 3. That the 2010 Capital Improvements Budget Ordinance No. is hereby amended as follows:
Proj. No. | Proj, Name | Current Authority | Revised Authority | (Change)
650620-100000 | Lockbourne Rd Sanitary Sewer | $539,017 | $369,200 | (-$169,817)
650404-100027 | NCR2 Sew. Sep. High from Lane - Arcadia | $0 | $169,817 | (+$169,817)
SECTION 4. That for the purpose of reimbursing the Department of Public Service for additional costs associated with sanitary sewer infrastructure improvements for the Neighborhood Commercial Revitalization Project (NCR-2), that the Director of Public Utilities is hereby authorized to expend $169,816.47 from the Sanitary Build America Bond (B.A.B.'s) Fund | Fund 668 | Div. 60-05 | Proj. 650404-100027 | OCA 684427 | Obj Level One 06 | Obj Level Three 6676.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.