Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project and to provide payment for construction administration and inspection services.
The Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project consists of the reconstruction of Pearl Street from Russell Street to the Southern terminus of Pearl at about I-670; the resurfacing of Eden Alley, drainage improvements, and constructing a new expanded public parking lot.
The estimated Notice to Proceed date is May 4, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids (all majority) were received on March 17, 2016, and tabulated on March 18, 2016, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Columbus Asphalt Paving Inc. $448,939.43 Gahanna, OH Majority
Complete General Construction Co. $518,502.05 Columbus, OH Majority
Danbert, Inc. $645,515.20 Plain City, OH Majority
Award is to be made to Columbus Asphalt Paving Inc., as the lowest, responsive, responsible and best bidder. The contract amount will be $448,939.43. The amount for construction administration and inspection services will be $67,340.91.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving Inc. is 31-0857095, Vendor Number 004394, and expires 11/12/17.
3. PRE-QUALIFICATION STATUS
Columbus Asphalt Paving Inc. and all proposed trades subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount $516,280.34 are available in the Northland and Other Acquisitions Fund, Fund 7735 within the Department of Development. An amendment to the 2016 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project. This legislation is contingent upon the passage of that legislation.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the project improvements to be available to the public for the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Northland and Other Acquisitions Fund; to transfer appropriation from the Department of Development to the Department of Public Service; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving Inc., for the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project; to authorize the expenditure of up to $516,280.34 from the Northland and Other Acquisitions Fund; and to declare an emergency. ($516,280.34)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project; and
WHEREAS, this project consists of the reconstruction of Pearl Street from Russell Street to the Southern terminus of Pearl at about I-670; the resurfacing of Eden Alley, drainage improvements, constructing a new expanded public parking lot; and
WHEREAS, Columbus Asphalt Paving Inc. will be awarded the contract for the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project; and
WHEREAS, it is necessary to enter into contract with Columbus Asphalt Paving Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this ordinance will transfer appropriation from the Department of Development to the Department of Public Service in order to allow Public Service to administer financial requirements of this project while still using fund 7735; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Columbus Asphalt and Payving, Inc. in order to maintain the project schedule and provide the improvements planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7735 / P590415-100000 / Northland and Other Acquisitions (Unvoted Carryover) / $669,556.00 / ($516,281.00) / $513,275.00
7735 / P590415-100013 / Pearl Street, Eden Alley and Public Parking Lot Improvements (Unvoted Carryover) / $0.00 / $516,281.00/ $516,281.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Northland and Other Acquisitions Fund, Fund 7735, per the account codes in the attachment to this ordinance:
SECTION 3. That the City Auditor’s office be and is hereby authorized and directed to transfer appropriation in the amount of $516,280.34 for this project from Development to Public Service.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving Inc., 1196 Technology Drive, Gahanna, Ohio, 43230, for the construction of the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project in the amount of $448,939.43 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $67,340.91.
SECTION 5. That the expenditure of $516,280.34, or so much thereof as may be needed, is hereby authorized in Fund 7735 Northland and Other Acquisitions Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.