Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to renew the indefinite quantity contracts for Project Dry Basement with TFH-EB, Inc. dba The Waterworks and J&D Home Improvement Inc. dba The Basement Doctor for an additional year without adding additional funding.
The Project Dry Basement: Backwater Valve Installation and/or Sump Pump program consists of installing backwater valves and sump pumps and other such work as maybe necessary to prevent sewer backups in single and two-family homes in Columbus due to surcharging in city sewers from heavy rain or sewer blockages by protecting the home up to the top of casting of the nearest upstream manhole with a Spears or pre-approved backwater valve, which allows use of plumbing fixtures above that elevation in the remainder of the home. Only homes deemed eligible by the City of Columbus, Department of Public Utilities, Division of Sewerage and Drainage qualify for this program. Under this program an eligible home with an interior perimeter foundation drain connection to the lateral is also eligible, at the owner’s option, for the installation of a sump pump that will redirect the foundation drainage away from the sanitary lateral to the sump pump and then discharge that drainage away from the house.
The Department of Public Utilities publicly opened two bids on March 31, 2021 and TFH-EB, Inc., dba The Waterworks, and J&D Home Improvement Inc., dba The Basement Doctor. Two indefinite quantity contracts (PA005205 & PA005206) were established in accordance with Request for Quotation RFQ018044 and authorized under Ordinance Number 0409-2021. The contract contains multi-year renewal options.
This legislation seeks to renew the term of the contract without adding any additional funding. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications and renewals.
SUPPLIERS:
TFH-EB, Inc. dba The Waterworks, vendor #004777, CC#31-1162504, expires 4/07/23, MAJ
J & D Home Improvement Inc. dba The Basement Doctor, vendor #028672, CC#31-1225499, expires 11/25/21, MAJ
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: No additional funds are needed at this time. To date the contract amount is $1,900,000.00.
2. Reasons additional funds were not foreseen: No additional funds are needed at this time.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $0.00 is needed for this service.
$545,862.88 was spent in 2021
$618,499.41 was spent in 2020
$133,599.29 was spent in 2019
Title
To authorize the Director of Public Utilities to renew the indefinite quantity contracts with TFH-EB, Inc., dba The Waterworks, and J&D Home Improvement Inc., dba The Basement Doctor, for Project Dry Basement; ($0.00)
Body
WHEREAS, the Department of Public Utilities entered into indefinite quantity contracts for Project Dry Basement in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation, RFQ018044, with TFH-EB, Inc., dba The Waterworks, and J&D Home Improvement Inc., dba The Basement Doctor, being the lowest, responsive, responsible and best bidders; and
WHEREAS, the original contract language allowed for a one (1) year contract with the option to renew the agreement for two (2) additional years based upon mutual agreement, availability of budgeted funds, and approval by City Council; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to renew for year two without adding additional funding to the contracts with TFH-EB, Inc. dba The Waterworks and J&D Home Improvement Inc. dba The Basement Doctor for Project Dry Basement;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew for an additional year the contracts with TFH-EB, Inc., dba The Waterworks, and J&D Home Improvement Inc., dba The Basement Doctor, for Project Dry Basement, in accordance with the terms and conditions as shown in the agreement on file.
SECTION 2. That renewal #1 will provide service for year two of the contract.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.