Explanation
Background: This ordinance authorizes the Finance and Management Director to issue a purchase order to Sphere LLC for the acquisition of a heating ventilation and air conditioner (HVAC) unit, and a uninterruptible power supply (UPS) unit for the Municipal Court Building server room to enable the Court to provide an adequate network environment.
The Franklin County Municipal Court added an imaging server to the existing court computer network to equip for a comprehensive imaging and document routing system to enhance public service. As a result of the deployment of this acquisition, the current heating ventilation and air conditioner (HVAC), and uninterruptible power supply (UPS) unit is not adequately supporting the network, causing the temperature in the server room to escalate, as well as increasing the power supply demands for the existing system. On August 2, 2005, a Mayor's Emgerency was declared. It was determined it was immediately necessary to purchase a new heating ventilation and air conditioner unit (HVAC), and a uninteruptible power supply unit (UPS) in order to avoid a network sytem failure, causing a major interruption in the court sevices.
Supplier: Sphere LLC ( 31-1758916)
Fiscal Impact: $43,745.00 is available for the heating ventilation and air conditioner unit (HVAC) and $41,500.00 is available for the uninterruptible power supply unit (UPS) within the Municipal Court Clerk's 2005 computer fund appropriations.
An informal bidding process was utilized.
Emergency: Emergency action is necessary, per Mayor's letter of emergency, to allow for immediate purchase of a heating ventilation and air conditioner unit (HVAC), and a uninterruptible power supply unit (UPS) .
Title
To authorize the Finance and Management Director to issue a purchase order to Sphere LLC for the purpose of adding a heating ventilation and air conditioning (HVAC) unit, and a uninterruptible power supply unit (UPS) to the Municipal Court Building server room on behalf of the Municipal Court Clerk, to authorize the expenditure of $43,745.00 for the HVAC and $41,500.00 for the UPS from the Clerk Special Revenue Fund, to waive all applicable provisions of the Columbus City Code relative to a formal competitive bidding process, pursant to the Mayor's letter of emergency, and to declare an emergency. ($43,745.00) ($41,500.00)
Body
Whereas, this ordinance will enable the Court to provide an adequate network environment for the Municipal Court Building server room by adding a heating ventilations and air conditioning unit (HVAC) and a uninterruptible power supply unit (UPS), and
Whereas, due to the demonstrated emergency need to commence with this project in the most timely manner as possbile, it is necessary to waive all applicable provisions of the Columbus City Codes relative to a formal competitive bidding process, and
Whereas, an emergency exists in the usual daily operation of the Court in that it is necessary to issue said purchase order, thereby preserving the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and is hereby directed to issue a purchase order to Sphere LLC on behalf of the Municipal Court Clerk for the purpose of adding a heating ventilation and air conditioning unit (HVAC), and a uninterruptible power supply unit (UPS) to the Municipal Court Building server room.
Section 2. That the total expenditure of $85,245.00 for the heating ventilation and air conditioning unit (HVAC), and the uninterruptible power supply unit (UPS) or so much is thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Special Revenue Fund, Organization 2601, Fund 227, Subfund 002, OCA 260208, Object Level 1-06, Object Level 03: 6640
Section 3. That for reasons stated, the Columbus City Council finds it in the best interest of the City of Columbus to waive all applicable provisions in the Columbus City Code relative to a formal competitive bidding process, pursant to the Mayor's emergency letter.
Section 4. That for reasons stated in the preamble hereto, where is hereby made part hereof, this ordinance is herby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.