Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to modify a service contract with E.E. Ward Moving & Storage Co. LLC., to extend the agreement term end date from December 31, 2026 to December 31, 2027, as well as to increase funding in an amount up to $5,000.00. This part of a planned modification as the period of performance for this contract and for the Lead-24 grant is March 1, 2025 through March 1, 2029.
Original Agreement $ 10,000.00 PO512417
Modification No. 1 $ 0.00 PO512417 Ord. 3021-2025
Modification No. 2 $ 5,000.00
Total $ 15,000.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds are required by this ordinance, as it was foreseen that additional funding will be needed and/or time extensions to align with the period of performance of the grant.
2. The additional services were anticipated per RFQ030001 and allotted for renewals/modifications.
3. It is in the City’s best interest to continue with E.E. Ward Moving & Storage Co. LLC. current contract to provide moving and storage services to individuals when lead safe construction is set to begin on their property and their belongings need to be removed to address the hazards within the home as part of the Lead Safe Columbus programs.
4. Prices are the same as the original contract.
The City of Columbus received grant funding for the Lead-Safe Columbus Program from the U.S. Department of Housing and Urban Development (HUD) Lead Hazard Reduction Demonstration Grant Program which was authorized by Ordinance 3263-2024. The period of performance for the grant is from March 1, 2025 through March 1, 2029. The purpose of the grant is to provide property owners with grants for lead safe, healthier, affordable housing for families with low and moderate income under HUD guidelines. The program provides lead abatement and healthy homes activities in accordance with HUD guidelines, including but not limited to, lead paint level testing, risk assessments, lead hazard control and healthy homes interventions and clearance tests, as well as outreach, education, and training.
The contract with E.E. Ward Moving & Storage Co. LLC., provides moving and storage services to individuals when lead safe construction is set to begin on their property and their belongings need to be removed to address the hazards within the home. This is a planned modification to extend the current contract term date to December 31, 2027 and to increase funding which is in alignment with the award based on RFQ030001.
Contract Compliance: the vendor number is 005928 and expires 04/16/2027
Fiscal Impact: Funding is available within the 2024 Lead Hazard Reduction Grant (G442500).
Title
To authorize the Director of the Department of Development to enter into a planned modification of a contract with E.E. Ward Moving & Storage Co. LLC., to extend the agreement term date through December 31, 2027 as well as increase funding in an amount up to $5,000.00. ($5,000.00)
Body
WHEREAS, the Lead-Safe Home Renovations Program was established to assist low and moderate income homeowners with lead abatement services that would impact a household remaining safely in their home and to assist shelters, transitional housing, and dormitory style facilities which may be considered commercial living spaces; and
WHEREAS, the Department of Development has advertised for the Lead-Safe Columbus Program and the need for moving and storage services and it was awarded to E.E. Ward Moving & Storage Co. LLC; and
WHEREAS, the expenditure in an amount up to $5,000.00 as well as extending the term date of the contract from December 31, 2026 to December 31, 2027 is necessary to continue to provide this service for those individuals impacted by lead exposures within their home; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Development to authorize the Director to enter into a planned modification of a contract with E.E. Ward Moving & Storage Co. LLC; as there is a need to increase funding in an amount up to $5,000.00 for moving and storage services; and there is a need to extend the term date of the contract from December 31, 2026 to December 1, 2027 to provide moving and storage services to those impacted by lead exposure; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to modify a contract with E.E. Ward Moving & Storage Co. LLC, to extend the agreement term from December 31, 2026 to December 31, 2027, as well as to increase funding in an amount up to $5,000.00 for moving and storage services.
SECTION 2. That this modification is in accordance with the relevant provisions of Chapter 329 of the Columbus City Code.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the purpose as stated in Section 1, the expenditure in an amount up to $5,000.00 or so much there of as may be needed, is hereby authorized within Fund 2220 (General Government Grant Fund), Project G442500, Dept-Div 4410 (Housing), within object class 03 (Services).
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.