Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a contract with Reynolds, Inc., for the construction of the Adena Brook Ravine Area Sanitary Sewer Improvements Project. This project will rehabilitate approximately 20,937 lineal feet of eight to twenty-four inch diameter sanitary sewer lines and accessory structures that serve homes within the project areas that are located in the Clintonville Community (See Attached Map). This contract will utilize trenchless technology methods to minimize the disruption to residences in the project area and to avoid the costlier method of traditional open trench sewer removal and replacement.
The Director of Public Utilities publicly opened four competitive bid proposals on March 9, 2005. The cumulative results of these bids were: Reynolds, Inc. submitted a bid of $2,051,575.20; Insituform, Inc. submitted a bid of $2,115,579.20; Kokosing Construction Co. submitted a bid of $2,380,602.80; and American Water Services, Inc. submitted a bid of $2,383,175.60. The Engineer's Estimate for this project was $2,216,892.00.
2. PROJECT SCHEDULE:
This rehabilitation contract is scheduled to begin in August of 2005, and has a duration of 550 days. The Division does not anticipate any future modifications for this contract. However, with any subsurface infrastructure construction activity, there is the potential for unforeseen conditions that may necessitate issuing change orders for work that was not anticipated.
3. EMERGENCY DESIGNATION:
The Division of Sewerage and Drainage is requesting City Council to consider this legislation an emergency measure in order to allow for the immediate commencement of this contract work that is necessary to rehabilitate nearly 20,937 lineal feet of sanitary sewer serving a residential area in the Clintonville community, pursuant to ensuring the continued operation of this vital sanitary sewer infrastructure.
4. FISCAL IMPACT:
The Division had included $2,700,000.00 within its 2005 Capital Improvements Budget for this expenditure. This ordinance will request an amendment to the current 2004 Capital Improvements Budget to accommodate this project that is being funded with a loan from the Ohio Water Development Authority. This loan will fund the construction administration services contract with R.D. Zande & Associates, Inc. ($304,160.76) and the construction contract with Reynolds, Inc. ($2,051,575.20).
Title
To authorize the Director of Public Utilities to enter into contract with Reynolds, Inc., for the construction of the Adena Brook Ravine Area Sanitary Sewer Improvements Project; to authorize the appropriation and expenditure of $2,051,575.20 from the Ohio Water Pollution Control Loan Fund; to amend the 2004 Capital Improvements Budget; for the Division of Sewerage and Drainage; and to declare an emergency. ($2,051,575.20)
Body
WHEREAS, four competitive bids for the construction of the Adena Brook Ravine Area Sanitary Sewer Improvements Project were received on March 9, 2005, and
WHEREAS, the Ohio Water Development Authority approved a loan to the City of Columbus on May 26, 2005, in the amount of $2,355,735.96, identified as OWDA Loan No. 4305 for the above listed project; and
WHEREAS, it is immediately necessary for the City Council to both appropriate the proceeds from the aforementioned loan agreement and to authorize the expenditure of funds from the Ohio Water Pollution Control Loan Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, in that it is necessary for this City Council to authorize the Director of Public Utilities to execute a contract for the construction of the Adena Brook Ravine Area Sanitary Sewer Improvements Project; to appropriate and authorize the expenditure of the proceeds from the aforementioned loan; all of which is necessary to allow for the immediate rehabilitation of this aging and structurally deficient sanitary sewer infrastructure, for the preservation of the public health, peace, property, and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the proceeds from the Ohio Water Development Authority Loan No. 4305, for the Adena Brook Ravine Area Sanitary Sewer Improvements Project; and funds from the unappropriated monies in Fund 666, the amount of $2,051,575.20 for the cost of construction and construction administration services, is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Fund No. 666:
Proj: 650665| OCA Code 666665| Obj. Level 3: 6630| $2,051,575.20
Section 2 That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the Adena Brook Ravine Area Sanitary Sewer Improvements Project, with the lowest, and best bidder, Reynolds, Inc., 4520 North State Rd. 37, Orleans, Indiana, 47452, in the amount of $2,051,575.20, in accordance with the terms and conditions of the Contract on file in the Sewer System Engineering Section Office of the Division of Sewerage and Drainage.
Section 3. That for the purpose of paying the cost of construction contract, the expenditure of $2,051,575.20, or as much thereof as may be needed, is hereby authorized from the Ohio Water Pollution Control Loan Fund No. 666| Division 60-05:
Proj. 650665| OCA Code 666665| Obj. Level 3: 6630| $2,051,575.20.
Section 4. That the 2004 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, in order to provide sufficient budget authority for the execution of the subject construction contract agreement:
CURRENT:
Project 650665-Adena Brook Ravine Area San. Imp. Proj. - $0 (OWDA)
AMENDED TO:
Project 650665-Adena Brook Ravine Area San. Imp. Proj. - $2,051,575.20 (OWDA)
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.