Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Setterlin Building Company, for the Security Upgrades for 77 & 111 N. Front St. Buildings project, in the amount of $437,000.00.
Work under this project include demolition of the existing security desk at 77 N. Front St. and construction of new desks at the 77 and 111 North Front St. buildings. A metal detector and a baggage x-ray machine will be installed at each building. Added security cameras will also be placed near the new security desks.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Of the 537 vendors solicited, 201 were Minority-owned, 2 were Veteran-owned, 327 were Small Business-owned, and 119 were Women-owned. None of the responding firms were designated as Minority-owned.
The Director of Finance and Management publicly opened two (2) bids on June 4, 2024:
Bidder Bid Amount
Setterlin Building Group $437,000.00
Bomar Construction Company $467,619.00
Setterlin’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $437,000.00. Their DAX Vendor Account No. is 4372, expires 9/19/24, MAJ-designated.
3. SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project is 11%. Setterlin Building Company proposed Teltron Design Group Inc. DBA Teltron Networks to meet 3% of this goal. Setterlin submitted a Request for MBE/WBE Goal Waiver and Documentation of Good Faith Effort for the remaining 8%.
Company Name City/State ODI Designation
Teltron Design Group Inc. dba Teltron Networks Columbus/OH MBE, WBE
Minority vendor certification was in good standing at the time the bid was awarded.
4. EMERGENCY DESIGNATION: Emergency designation is needed to expedite implementation of the added security measures.
5. FISCAL IMPACT: A transfer within the Construction Management Capital Improvement Fund will be necessary.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Setterlin Building Company for the Security Upgrades for 77 & 111 N. Front St. Buildings project; to authorize a transfer and expenditure up to $437,000.00 within the Construction Management Capital Improvement Fund; and to declare an emergency. ($437,000.00)
Body
WHEREAS, two (2) bids for Security Upgrades for 77 & 111 N. Front St. Buildings project were received and publicly opened in the office of the Director of Finance and Management on June 4, 2024; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Setterlin Building Company in the amount of $437,000.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Security Upgrades for 77 & 111 N. Front St. Buildings project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the Security Upgrades for 77 & 111 N. Front St. Buildings project, with Setterlin Building Company, in an emergency manner to expedite implementation of added security measures, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Setterlin Building Company, for the Security Upgrades for 77 & 111 N. Front St. Buildings project, in an amount up to $437,000.00.
SECTION 2. That the transfer of $437,000.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $437,000.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.