Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in the amount of $363,855.00 with Motorola Inc., to purchase one hundred (100) new portable radios for the Division of Police. This purchase will ensure that radios are available to outfit Police officers and new recruits. Existing Universal Term Contract (UTC), contract number FL006116, established through the competitive bid process by the Purchasing office with Motorola Inc., will be utilized for this expenditure.
CONTRACT COMPLIANCE: The contract compliance number for Motorola Inc is 36-1115800: Expires 1/24/2016.
EMERGENCY: Emergency designation is requested in order to provide radios to Police recruit classes.
FISCAL IMPACT: Funds for this purchase are budgeted and available within Public Safety's 2015 Capital Improvement Budget.
Title
To authorize the Director of Finance and Management to establish a purchase order in accordance with terms and conditions of a Universal Term Contract with Motorola Inc., for the purchase of portable radios and associated accessories for the Department of Public Safety, Division of Support Services; to authorize the expenditure of $363,855.00 from Public Safety's Capital Improvement Fund; and to declare an emergency. ($363,855.00 )
Body
WHEREAS, the Division of Police personnel are in need of new radios for the new recruit classes,
WHEREAS, funds are budgeted in the Department of Public Safety's 2015 Capital Improvement Budget for the purchase of police and fire radios, and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to expend funds from the Capital Improvement Fund for the purchase of portable radios to ensure regional radio interoperability with surrounding Public Safety Agencies, thereby preserving the public health, peace, property, safety, and welfare, now, therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized and directed to issue a purchase order for the Department of Public Safety, Support Services Division, with Motorola Inc. in the amount of $363,855.00, for the purchase of portable radios and accessories in accordance with the terms and conditions of contract FL006116.
SECTION 2. That the expenditure of $363,855.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 320001-100001
OCA Code: 711001
Object Level One: 06
Object Level 3: 6644
Amount $363,855.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.