Explanation
Background: The ordinance authorizes the Director of Finance and Management to enter into contract with Jerry Pate Turf & Irrigation, Inc. for purchase of one slope mower for the Division of Water, in an amount not to exceed $72,361.00.
The mower will be used by the Watershed section to conduct maintenance type work around the watershed upground reservoir. This purchase has been approved by the Division of Fleet Management and will replace BT25935.
Procurement
The Purchasing Office solicited competitive bids through Vendor Services from May 18, 2026, to June 11, 2026, for purchase of one slope mower in accordance with the relevant provisions of Chapter 329 of City Code, RFQ032863. Twenty-six vendors were solicited and one bid was received. The bids were opened and evaluated on June 11, 2026.
After the bids were evaluated, it was determined that the low bidders submission included a quote that was valid for only 30 days, so a new quote was requested with an extended expiration date. The Division of Water recommends the award be given to Jerry Pate Turf & Irrigation, Inc., as they were the most responsive, responsible, and best bidder. A bid waiver is being requested to allow the City ample time to process the contract.
Principal Party:
Jerry Pate Turf & Irrigation, Inc.
DBA, Century Equipment, A Jerry Pate Company
301 Schubert Drive
Pensacola, FL 32504
Josh Janson, (614) 323-2536
Contract Compliance Number: 034768
Contract Compliance Expiration Date: 11/6/2026
Fiscal Impact: $72,361.00 is available from within the Water Operating Fund to meet the financial obligations of this contract.
$72,315.27 was spent in 2025
$00.00 was spent in 2024
Title
To authorize the Director of the Department of Finance and Management to enter into contract with Jerry Pate Turf & Irrigation, Inc. for purchase of one slope mower for Columbus Water & Power; to waive competitive bidding of the Columbus City Code; and to authorize the expenditure of $72,361.00 from within the Water Operating Fund. ($72,361.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to enter into a contract with Jerry Pate Turf & Irrigation, Inc. for purchase of one slope mower for Columbus Water & Power; and
WHEREAS, due to the expiration date on Jerry Pate Turf & Irrigation, Inc’s quote, it was requested a new quote be provided with an extended expiration date to allow the City ample time to process the contract, therefore, it is in the best interest of the City to waive the provision of competitive bidding in Chapter 329 of the Columbus City Codes and enter into contract with Jerry Pate Turf & Irrigation, Inc. for purchase of one slope mower for Columbus Water & Power; and
WHEREAS, it is necessary to authorize the expenditure of $72,361.00 from within the Water Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of Columbus Water & Power to authorize the Director of Finance and Management to enter into a contract with Jerry Pate Turf & Irrigation, Inc. for purchase of one slope mower in accordance with the terms, conditions, and specifications of Solicitation Number RFQ032863 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into contract with Jerry Pate Turf & Irrigation, Inc. for purchase of one slope mower in accordance with the terms, conditions and specifications of Solicitation Number RFQ032863 on file in the Purchasing Office.
SECTION 2. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes for the contract with Jerry Pate Turf & Irrigation, Inc. and does hereby waive the same.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $72,361.00, or so much thereof as may be needed, be and is hereby authorized in object class 06 Capital Outlay, from within the Water Operating Fund, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.