Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with King Business Interiors for the Mentel Golf Facility Flooring Project. The contract amount is $49,800.00, with a contingency of $10,000.00, for a total of $59,800.00 being authorized by this ordinance.
The Mentel Golf Course Clubhouse has an event space with capacity to accommodate approximately 250 guests. This space has been controlled by a contracted food and beverage concessionaire in the past. Beginning in 2021, this space will be rented by the Rental Services section of the Columbus Recreation and Parks Department as a public rental facility to host events including family gatherings, graduation parties, corporate events, golf outings, and formal weddings. The space will be utilized to generate revenue for the department with preliminary estimates of $50,000.00 annually. The carpet in the facility is approximately 25 years old and shows extensive wear. Replacing the carpet will be a relatively low cost update to completely change the aesthetics of the space.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on September 22, 2020 and received by the Recreation and Parks Department on October 6, 2020. Proposals were received from the following companies:
King Business Interiors (FBE): $49,800.00
Precision Industrial Services (MAJ): not responsive (missed deadline)
After reviewing the bids that were submitted, it was determine that King Business Interiors was the lowest and most responsive bidder. King Business Interiors and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
King Business Interiors
1400 Goodale Blvd., Suite 102, Columbus, Ohio 43212
Ryan Boden, (614) 600-9006
Contract Compliance Number, Tax ID: 005688, 31-1624533
February 28, 2021
Benefits to the Public: Offering a rental opportunity for the citizens of Columbus will create more opportunity for families, friends, and coworkers to connect in their parks. We lost a rental facility on the west side of Columbus approximately three years ago at Big Run Park which was converted to a maintenance facility. This improvement to create another high quality gathering place in west Columbus will certainly be appreciated by residents of Columbus.
Community Input/Issues: Feedback from our rental customers has been simple. They want facilities that are open, clean, and free from damage. They do not need high end finishes and appreciate the low cost options that we offer. Removing stained and worn carpet is in line with their expectations at our park rental facilities.
Area(s) Affected: Westland (52)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by expanding revenue producing amenities and maximizing the use of existing recreational facilities. It will also enhance the programming and offerings at the facility.
Fiscal Impact: $59,800.00 is budgeted and available from and within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with King Business Interiors for the Mentel Golf Facility Flooring Project; to authorize the transfer of $59,800.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $59,800.00 from the Recreation and Parks Voted Bond Fund. ($59,800.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with King Business Interiors for the Mentel Golf Facility Flooring Project; and
WHEREAS, it is necessary to authorize the transfer of $59,800.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $59,800.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with King Business Interiors for the Mentel Golf Facility Flooring Project, for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with King Business Interiors for the Mentel Golf Facility Flooring Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $59,800.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510124-100000; Davis Center Renovation (Voted Carryover) / $1,871,859 / ($59,800) / $1,812,059
Fund 7702; P514008-100000; Mentel Golf Facility Flooring (Voted Carryover) / $0 / $59,800 / $59,800
SECTION 7. For the purpose stated in Section 1, the expenditure of $59,800.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.