Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street.
The original contract was authorized by Ordinance No. 2556-2014, passed by City Council on November 11, 2014. A modification of the contract is necessary due to unforeseen conditions and to tuckpoint and waterproof both sides of the exterior wall above the stairwell to prevent water from entering the building.
Due to the fact that Smith Roofing and Sheet Metal was awarded the original contract, a modification of the contract is the logical and most expeditious option. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to enable the contractor to complete this project as soon as possible to try and avoid typical winter weather. The leaking roof and drainage are affecting the plaster ceiling of the stairwell and have led to restrictions of this stairwell.
Smith Roofing and Sheet Metal Contract Compliance No. 27-0828913, expiration date October 7, 2015.
Fiscal Impact: The cost of this modification is $10,000.00. Sufficient funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street; to authorize the expenditure of $10,000.00 from the Construction Management Improvement Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, Ordinance No. 2556-2014, passed by City Council on November 11, 2014, authorized the original contract for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street; and
WHEREAS, because Smith Roofing and Sheet Metal was awarded the original contract, a modification of the contract is the logical and most expeditious option; and
WHEREAS, it is necessary to modify said contract for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Smith Roofing and Sheet Metal for the renovation of the 2nd floor stairwell roof and drainage at City Hall, to enable the contractor to complete this project as soon as possible to prevent water intrusion and interior damage, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized modify a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $10,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570031-100001
OCA Code: 731001
Object Level 1: 06
Object Level 3: 6620
Amount: $10,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.