Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Righter Company, Inc. to provide Specialty Maintenance Crafts for various Divisions of the Department of Public Utilities, FEM Project No. 0101.5. Current facilities to be serviced are Division of Sewerage and Drainage (DOSD) and Division of Power (DOP) facilities. Additional Department of Public Utilities facilities may be added in the future.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the relevant provisions of Columbus City Code Chapter 329 (SA005659). Ninety-one (91) vendors (82 MAJ, 3 MBE, 6 M1A) were solicited and one (1) proposal (1 MAJ), from Righter Company, Inc., was received on December 4, 2014. The proposal was reviewed based on quality and feasibility and Righter Company, Inc. was determined to be qualified to provide the services for the Specialty Maintenance Crafts project, for which the Director of Public Utilities and the Division of Sewerage and Drainage Administrator have concurred. The recommended award amount for the initial year of this contract is $500,000.00 for the Division of Sewerage and Drainage and $100,000.00 for the Division of Power, for a total contract amount of $600,000.00. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. The contract is for one (1) year with the option to renew for three (3) additional years, on a year to year basis upon mutual agreement, budgeted funds and approval by Columbus City Council.
SUPPLIER: Righter Company, Inc. (31-0889208), Expires November 13, 2016
Righter Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $500,000.00 is budgeted and needed for the Division of Sewerage and Drainage. $100,000.00 is budgeted and needed for the Division of Power. The total contract amount of $600,000.00 will be utilized to provide services under this contract for the various DOSD and DOP facilities.
Prior Year Expenditures from Sewerage System Operating Fund
2014 - $755,602.07
2013 - $1,061,931.94
Prior Year Expenditures from Electricity Operating Fund
2014 - $228,595.81
2013 - $35,957.14
Title
To authorize the Director of Public Utilities to enter into a contract with Righter Company, Inc. to provide Specialty Maintenance Crafts for the Department of Public Utilities, to authorize the expenditure of $500,000.00 from the Sewerage Systems Operating Fund, and $100,000.00 from the Electricity Operating Fund. ($600,000.00)
Body
WHEREAS, a need exists in the Department of Public Utilities for Specialty Maintenance Crafts services; and
WHEREAS, the procurement was conducted in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to the Request for Proposals (RFP) process and one proposal was received and reviewed by the Department of Public Utilities on December 3, 2014, Solicitation SA005659, for Specialty Maintenance Crafts for the Department of Public Utilities, FEM Project No. 0101.5; and
WHEREAS, a contract is being established with Righter Company, Inc. based upon the proposal received; and
WHEREAS, the contract amount, will be utilized to provide services under this contract, for the various Division of Sewerage and Drainage and Division of Power facilities. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested; and
WHEREAS, additional Department of Public Utilities facilities may be added in the future; and
WHEREAS, the term of this contract is for one (1) year with the option to renew for three (3) additional years, on a year to year basis upon mutual agreement, budgeted funds and approval by Columbus City Council; and
WHEREAS, the Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a general construction services contract with Righter Company, Inc. for Specialty Maintenance Crafts for the Department of Public Utilities, FEM Project No. 0101.5, at the earliest possible date for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Specialty Maintenance Crafts for the various Divisions of the Department of Public Utilities, FEM Project No. 0101.5 in the amount of $600,000.00, with Righter Company, Inc., 2424 Harrison Road, Columbus, Ohio 43204, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and the Division of Power.
SECTION 3. That the expenditure of $500,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605378
Object Level 1: 03
Object Level 3: 3372
SECTION 4. That the expenditure of $100,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Electricity Operating Fund, Fund 550, Department 60-07, to pay the cost of this contract as follows:
OCA: 606731
Object Level 1: 03
Object level 3: 3375
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.