Explanation
1. BACKGROUND
This ordinance provides $41,892.60 to prevent inspection deficits for projects within the Department of Public Utilities and Recreation and Parks Capital Improvement Program. Construction Inspection funding is normally authorized in construction legislation and available throughout the project.
The amount for inspection is generally estimated by taking a percentage of the construction cost and occasionally, the funds set up for this cost are not sufficient to cover the inspection of the project through completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes an additional amount of $41,892.60 to establish funding to prevent inspection deficits in various projects. Inspection Funding for the following projects makes up this $41,892.60.
Department of Public Utilities
Division of Sewerage and Drainage (Stormwater 60-15)
610763-100000 Minnesota Ave Street Reconstruct $2,600.00
610795-100000 Rich/Holtzman Alley Storm Sewer $5,481.60
598079-100000 Lockbourne Road Reconstruction $ 868.00
Division of Sewerage and Drainage(Sanitary 60-05)
650404-100039 Riversouth Roadway Phase 2 $10,000.00
Division of Power and Water (Water)
690236-100021 Riversouth Roadway Phase 2 $17,000.00
598079-100000 Lockbourne Road Reconstruction $1,943.00
Division of Power and Water (Power)
670790-100000 Riversouth Roadway Phase 2 $3,000.00
Department of Recreation and Parks
510017-100000 Park Improvements $1,000.00
(for River South Phase 2)
Total Inspection Funding $41,892.60
These projects require additional construction inspection funds for varying reasons including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
2. FISCAL IMPACT:
Monies to fund these expenses are available within each divisions funding sources.
3. EMERGENCY DESIGNATION
Emergency action is requested in the interest of maintaining proper accounting and Fund integrity in a timely manner.
Title
To authorize the expenditure of $41,892.60 to provide for inspection services from the Department of Public Service, Division of Design and Construction for the Department of Public Utilities and Department of Recreation and Parks from the Storm BAB's (Build America Bonds) Fund, Storm Super BAB's (Build America Bonds) Fund and Storm Sewer Bonds Fund for the Division of Sewerage and Drainage - Stormwater; from the Sanitary Sewer Build America Bond Fund (B.A.B.'s) for the Division of Sewerage and Drainage - Sanitary; from the Water Build America Bonds (B.A.B.) and Water Works Enlargement Voted Bonds Funds for the Division of Power and Water - Water; from the Electric BAB's (Build America Bonds) Fund for the Division of Power and Water - Power; from The Recreation and Parks G.O. Bonds Fund for the Department of Recreation and Parks; and to declare an emergency.
Body
WHEREAS, capital improvement projects undertaken by Divisions within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set up in legislation for construction inspection; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that funds should be established immediately in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 CIB authorized within ordinance 0266-2011 be amended to provide sufficient authority for these projects as follows:
Fund No. / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
609 | 609999-100000 (carryover) | Unallocated Balance | $0 | +$1,943 | $1,943 (establish authority to match cash)
676 | 610761-100000 | Safford/Union Area SSI | $385,000 | -$2,600 | $382,400
676 | 610763-100000 | Minnesota Avenue SSI | $0 | +$2,600 | $2,600
668 | 668999-100000 | Unallocated Balance | $3,649 | +$84,099 | $87,748 (establish authority to match cash)
668 | 668999-100000 | Unallocated Balance | $87,748 | -$10,000 | $77,748
668 | 650404-100039 | River South Phase II | $0 | +$10,000 | $10,000
685 | 685999-100000 | Unallocated Balance | $71 | +$797 | $868 (establish authority to match cash)
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Build America Bonds Fund
Fund No.: 609
Dept./Div. No.: 60-09
OL3: 6687
Project No. Project Name OCA Amount
609999-100000 (carryover) Unallocated Balance 609999 $1,943.00
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Sewerage and Drainage - Stormwater
Fund Name: Storm Sewer Bonds Fund
Fund No.: 685
Dept./Div. No.: 60-15
OL3: 6687
Project No. Project Name OCA Amount
685999-100000 Unallocated Balance 685999 $868.00
SECTION 4. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Sewerage and Drainage - Sanitary
Fund Name: Sanitary Sewer Build America Bond Fund
Fund No.: 668
Dept./Div. No.: 60-05
OL3: 6687
Project No. Project Name OCA Amount
668999-100000 Unallocated Balance 668999 $10,000.00
SECTION 5. That the Transfer of monies between the following funds be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
609 / 609999-100000 / Unallocated Balance / 10-5501 / 609999 / $1,943.00
(60-09 Division of Power & Water - Water)
685 / 685999-100000 / Unallocated Balance / 10-5501 / 685999 / $868.00
(60-15 Division of Sewerage and Drainage - Storm)
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598079 / Lockbourne Road / 80/0886 / 600979 / $1,943.00 (60-09 Division of Power & Water - Water)
764 / 598079 / Lockbourne Road / 80/0886 / 601579 / $868.00 (60-15 Division of Sewerage and Drainage - Storm)
SECTION 6. That the Transfer of monies within the following fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
676 / 610761-100000 / Safford-Union Area SSI / 06-6600 / 676761 / $2,600.00 (60-15 Division of Sewerage and Drainage - Storm)
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
676 / 610763-100000 / Minnesota Avenue SSI / 06-6687 / 676763 / $2,600.00 (60-15 Division of Sewerage and Drainage - Storm)
SECTION 7. That the Transfer of monies within the following fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
668 / 668999-100000 / Unallocated Balance / 06-6687 / 668999 / $10,000.00 (60-05 Division of Sewerage and Drainage - Sanitary)
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
668 / 650404-100039 / River South Phase II / 06-6687 / 654439 / $10,000.00 (60-05 Division of Sewerage and Drainage - Sanitary)
SECTION 8. That the sum of $2,811.00 be and hereby is appropriated from the unappropriated balance of Fund 764, the State Issue Two Street Projects Fund, and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 to the Lockbourne Road Grant, number 598079 as follows:
Division of Power and Water (Water), Dept-Div 60-09:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598079-100000 / Lockbourne Road / 06-6600 / 600979 / $1,943.00
Division of Sewerage and Drainage (Storm), Dept-Div 60-15:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598079 / Lockbourne Road / 06-6600 / 601579 / $868.00
SECTION 9. That the City Auditor is authorized to establish Auditor's certificates totaling $41,892.60 and these funds are authorized to be expended for the payment of construction inspection fees as follows
Division of Power and Water (Water), Dept-Div 60-09:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598079-100000 / Lockbourne Road / 06-6687/ 600979 / $1,943.00
Division of Sewerage and Drainage (Storm), Dept-Div 60-15:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598079 / Lockbourne Road / 06-6687 / 601579 / $868.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
677 / 610795-100000 / Rich/Holtzman Alley Sewer Imp's / 06-6687 / 677795 / $5,481.60
676 / 610763-100000 / Minnesota Avenue Sewer Improvements / 06-6687 / 676763 / $2,600.00
Division of Power and Water (Water) (Dept-Div 60-09)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 / 690236-100021 / River South Phase 2 / 06-6687 / 663121 / $17,000.00
Division of Power and Water (Power) (Dept-Div 60-07)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
559 / 670790-100000 / Front Street / 06-6687 / 559790 / $3,000.00
Division of Sewerage and Drainage (Sanitary) (Dept-Div 60-05)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
668 / 650404-100039 / River South Phase II / 06-6687 / 654439 / $10,000.00
Department of Recreation and Parks(Dept-Div 51-01)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
702 / 510017-100000 / Park Improvements / 06-6687 / 721700 / $1,000.00
SECTION 10. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 11. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.