Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with 2LMN, Inc. to add additional funds for design of the Signals - N. 4th Street, Phase 1 project.
Ordinance 2904-2022 authorized the Director of Public Service to enter into a professional services contract with 2LMN, Inc. for the Signals - N. 4th Street, Phase 1 project. Ordinance 1222-2024 authorized the Interim Director of Public Service to modify the contract in the amount of $150,000.00. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $35,000.00.
1.1 Amount of additional funds to be expended: $35,000.00
The original contract amount: $600,000.00 (PO364227, Ord. 2904-2022)
The total of Modification No. 1: $150,000.00 (PO449440, Ord. 1222-2024)
The total of Modification No. 2: $35,000.00 (This Ordinance)
The contract amount including all modifications: $785,000.00
1.2 Reasons additional goods/services could not be foreseen:
This modification is to cover the expanded scope of relocating utility and lighting facilities and the associated maintenance of traffic during construction. Utility conflicts were discovered during the project, and signal clearances require the lighting circuit to be placed underground and in some locations with new poles. Where luminaires can be relocated, structural analysis of existing poles is necessary. In addition, lighting calculations are necessary since poles are being relocated. Through multiple field meetings with the utility representatives, our utility coordinator, and signal reviewers, it was determined that the most cost effective direction for the project was to go underground and relocate the lighting facilities.
1.3 Reason other procurement processes are not used:
The consultant is under contract and currently working on designing the project, therefore it was decided that it is in the best interest of the Ciy to modify the existing contract instead of bidding this part of the work and keep the project on schedule to meet project funding fiscal years related to awarded OPWC grant funding.
1.4 How cost of modification was determined:
The contract modification was determined based on anticipated necessary effort to complete the project. This information was used to negotiate a fee for the contract modification.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against 2LMN, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for 2LMN, Inc. is CC015414 and expires 4/11/2026.
3. FISCAL IMPACT
Funding in the amount of $35,000.00 is available within Fund 7704, the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2025 Capital Improvement Budget and transfer of funds is necessary to align funding for these project expenditures. Funds are appropriated.
Title
To amend the 2025 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with 2LMN, Inc. in connection with the Signals - N. 4th Street, Phase 1 project; and to authorize the expenditure of up to $35,000.00 from the Streets and Highways Bond Fund to pay for the project. ($35,000.00)
Body
WHEREAS, contract no. PO364227, with 2LMN, Inc., in the amount of $600,000.00, was authorized by ordinance no. 2904-2022 ; and
WHEREAS, modification no. 1, PO449440, Ord. in the amount of $150,000.00, was authorized by ordinance no. 1222-2024; and
WHEREAS, it has become necessary to modify the contract in an amount up to $35,000.00 and provide additional funds for the Signals - N. 4th Street, Phase 1 project; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Streets and Highways Bond Fund for this contract modification; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P545001 - 100000 / Signals - Karl Rd at Northland Park Ave (Voted Carryover) / $50,492.00 / ($35,000.00) / $15,492.00
7704 / P545027 - 100000 / Signals - N. 4TH Street Phase 1 (Voted Carryover) / $0.00 / $35,000.00 / $35,000.00
SECTION 2. That the transfer of $35,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P545001-100000 (Signals - Karl Rd at Northland Park Ave), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P545027-100000 (Signals - N. 4TH Street Phase 1), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with 2LMN, Inc. at 1105 Schrock Rd., Suite 516, Columbus, OH 43229, for the Signals - N. 4th Street, Phase 1 project in an amount up to $35,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $35,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P545027-100000 (Signals - N. 4TH Street Phase 1), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.