Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract with Oracle Elevator Company to provide Elevator Maintenance Services for the Department of Public Utilities facilities at Southerly Wasterwater Treatment Plant, Jackson Pike Wastewater Plant and Sewer Maintenance Operations Center Facility. Other Department facilities may be added in the future through modification.
The Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and Sewer Maintenance Operation Center have various styles of elevators that need to be inspected, maintained and repaired on a routine and emergency basis. The work to be performed under this contract will be mainly Elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA005332). The Director of Public Utilities opened formal bids on March 26, 2014. Twenty-six (26) bids were solicited (2 MBR, 2 M1A, 22 MAJ), and three (3) bids (3 MAJ) were received and opened on March 26, 2014. The apparent low bidder, Fujitec America Inc., has requested to withdraw their bid in accordance with CMSC paragraph 102.13, within the specified 48 hours. This request was due to the vendor incorrectly summarizing their pricing on a monthly rather than a yearly basis. It would present an extreme hardship on the company to honor these prices (Letter attached).
The Division of Sewerage and Drainage has recommended an award be made to the lowest, responsive and responsible bidder Oracle Elevator Company. A bid tabulation is attached.
The original contract language allows for a one (1) year contract with the option to renew the agreement for three (3) additional years on a year to year basis. The bid amount is $65,570.00, including an allowance amount that would be utilized to fund needed and approved changes in the work for Division of Sewerage and Drainage (DOSD) Facilities only.
SUPPLIER: Oracle Elevator Company (20-1968406), Expires March 26, 2016
Oracle Elevator does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $65,570.00 is budgeted and needed for this purchase.
$94,302.34 was spent in 2013
$60,627.87 was spent in 2012
Title
To authorize the Director of Public Utilities to enter into a contract with Oracle Elevator Company to provide Elevator Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $65,570.00 from the Sewerage System Operating Fund. ($65,570.00)
Body
WHEREAS, the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and Sewer Maintenance Operation Center have various styles of elevators that need to be inspected, maintained and repaired on a routine and emergency basis, and
WHEREAS, other Department facilities may be added in the future by modification, and
WHEREAS, the work to be performed under this contract will be mainly Elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment, and
WHEREAS, the Director of Public Utilities opened formal bids on March 26, 2014. Three (3) bids were received, and
WHEREAS, the apparent low bidder, Fujitec America Inc., has requested to withdraw their bid in accordance with CMSC paragraph 102.13, within the specified 48 hours. This request was due to the vendor incorrectly summarizing their pricing on a monthly rather than a yearly basis. It would present an extreme hardship on the company to honor these prices, and
WHEREAS, the Division of Sewerage and Drainage has recommended an award be made to the lowest, responsive and responsible bidder Oracle Elevator Company, and
WHEREAS, the original contract language allows for a one (1) year contract with the option to renew the agreement for three (3) additional years on a year to year basis. The first year of the contract will be in effect for one year from the date of execution by the City of Columbus; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into an agreement for Elevator Maintenance Services for the various facilities within the Department of Public Utilities, FEM 1401.3, in the amount of $65,570.00, with Oracle Elevator Company as the lowest responsive and responsible bidder in accordance with the specifications on file.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $65,570.00 or so much thereof as may be necessary, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605378
Object Level 1: 03
Object Level 03: 3372
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.