City of Columbus - File #: 1212-2004

• File #: 1212-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/18/2004
• In control: Administration Committee
• On agenda: 7/12/2004
• Final action: 7/13/2004
• Title: To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify and extend the contract with Indus Utility Systems, Incorporated for software maintenance, to authorize the expenditure of $407,849.38 from the Department of Technology information services fund, and to declare an emergency. ($407,849.38)

Date	Ver.	Action By	Action	Result
7/13/2004	1	MAYOR	Signed
7/13/2004	1	CITY CLERK	Attest
7/12/2004	1	Columbus City Council	Approved	Pass
7/12/2004	1	COUNCIL PRESIDENT	Signed
6/23/2004	1	CITY AUDITOR	Reviewed and Approved
6/23/2004	1	Technology Drafter	Sent for Approval
6/23/2004	1	CITY ATTORNEY	Reviewed and Approved
6/23/2004	1	Technology Drafter	Sent to Clerk's Office for Council
6/22/2004	1	Technology Drafter	Sent for Approval
6/22/2004	1	Finance Reviewer	Reviewed and Approved
6/22/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/22/2004	1	Technology Drafter	Sent for Approval
6/22/2004	1	Auditor Reviewer	Reviewed and Approved
6/21/2004	1	Technology Drafter	Sent for Approval
6/21/2004	1	EBOCO Reviewer	Sent for Approval
6/21/2004	1	ODI DIRECTOR	Reviewed and Approved
6/18/2004	1	Technology Drafter	Sent for Approval
6/18/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND:   This legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to modify and extend contract CT-15918 with Indus Utility Systems, Inc. (Indus).   Indus provides upgrades, new releases and computer programming software maintenance on the water and sewer information management system (WASIMS).  This contract provides ongoing support of modifications made to the base system at the request of the Department of Public Utilities, Division of Water and assures that modifications are compatible with any new releases of the billing system software or that Indus will expend the necessary effort to deliver those modifications in the new release.

FISCAL IMPACT:  Expenditures for Optional Technical Currency Program and Technical Currency Support Services in years 2002 and 2003 were $306,423.27 and  $707,837.76, respectively.  The expenditure in 2004 will be $407,849.38 and is budgeted and available within the Department of Technology internal services fund for Optional TCP Services for the period of July 1, 2004 through June 30, 2005 and for Technical Currency Support Services covering the period of October 1, 2003 through September 30, 2004.

EMERGENCY:

There is an immediate need to modify and extend a contract with Indus Utility Systems, Inc. to maintain and provide uninterrupted support service for the water and sewer information management system (WASIMS).

CONTRACT COMPLIANCE:   23-2296631  Expiration: 05/30/2006

Title

To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify and extend the contract with Indus Utility Systems, Incorporated for software maintenance, to authorize the expenditure of $407,849.38 from the Department of Technology information services fund, and to declare an emergency. ($407,849.38)

Body

WHEREAS, Indus Utility Systems, Inc. (Indus) and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and

WHEREAS, the city needs Indus to maintain existing software with all current upgrades and revisions under the technical currency support services portion of this contract, and

WHEREAS, without the agreement, the Division of Water will not receive upgrades and the capability to debug the system, negatively impacting the water and sewer billing system, and

WHEREAS, an emergency exits in the usual daily operation of the Department of Technology on behalf of the Department of Public Utilities, Division of Water in that it is immediately necessary to modify a contract with Indus Utility Systems, Inc. for software maintenance on the water and sewer information management system (WASIMS) for the preservation of public health, peace, property and safety; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, Water Division be and is hereby authorized to modify and extend contract CT-15918 with Indus Utility Systems, Inc. for the Technical Currency Agreement and Technical Currency Support Services for software maintenance, for the water and sewer information management system (WASIMS).

SECTION 2: That the expenditure of $407,849.38 or so much thereof as may be necessary is hereby authorized to be expended from:

Division: Div.: 47-02| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $407,849.38

SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.