Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a contract modification to the Sewer System Engineering Section's General Engineering Services Agreement with DLZ Ohio, Inc. This modification will increase the funding of the contract services by an additional $250,000.00 for professional engineering, survey and technical services that are utilized to replace, rehabilitate or expand existing sanitary and combined sewer infrastructure under both emergency and expedited circumstances. This is one of two general engineering service contracts that the Sewer System Engineering Section utilizes. The other firm is R.D. Zande & Associates, Inc.
2. CONTRACT MODIFICATION INFORMATION:
This contract was originally procured to provide services for the fiscal years of 2001-2003. However, the Division was able to utilize the original funding for the first three years without requesting funds in 2002 or 2003. This funding request will be the last modification for this contract. The Division anticipates undertaking a new procurement in early 2005 for the replacement of these contract services. The contract total including this modification is $500,000.00. The Division has determined that these services cannot be performed by city personnel at this time, and has planned for the procurement of these services on a routine basis. The cost of these services is consistent with those provided for under the existing agreement.
3. FISCAL IMPACT:
This modification will be funded utilizing $150,000.00 of 1991 Voted Bond Funds for purposes of providing payment of work specific to capital improvements. An additional $100,000.00 will be funded from the Sewer System Operating Fund for general survey, smaller scope projects; and other technical services. The project account funds transferred within this ordinance are residual funds from two projects that will be funded through an OWDA loan.
4. EMERGENCY LEGISLATION:
The Division of Sewerage and Drainage is requesting Council to pass this ordinance as an emergency measure which is required to allow for the continuation of these services that are required to address emergency sanitary and combined sewer rehabilitation projects.
Title
To authorize the Director of Public Utilities to modify the general engineering services agreement with DLZ Ohio, Inc. in the amount of $250,000.00, to authorize the transfer, appropriation and expenditure of $150,000.00 from within the 1991 Voted Sanitary Bond Fund; the expenditure of $100,000.00 from the Sewerage System Operating Fund; for the Division of Sewerage and Drainage; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Sewer System Engineering Section of the Division of Sewerage and Drainage have a consistent and immediate demand for professional engineering, survey and technical services in order to effectively replace, rehabilitation or expand existing sanitary and combined sewer infrastructure under both emergency and expedited circumstances; and
WHEREAS, City Auditor Contract No. EL001478 was authorized by Ordinance No. 1105-01, as passed by City Council on June 25, 2001, and approved by the City Attorney on July 27, 2001 for purposes of establishing a General Engineering Services Agreement with DLZ Ohio, Inc.; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to execute a contract modification with DLZ Ohio, Inc., in order allow for the continued provision of engineering and technical services that are required to address emergency rehabilitation and/or replacement sanitary and combined sewer projects; and to authorize the transfer, appropriation and expenditure of funds as is needed to fund this contract; for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized and directed to appropriate a total of $150,000.00 within the 1991 Voted Sanitary Bond Fund No. 664 as follows:
Proj. 650663| Webster Park/Milton Area Sanitary| OL 6676| OCA 664663| $143,413.85
Proj. 650664| Foster/Acton Area Sanitary Improv.| OL 6676| OCA 664664 $6,586.15
Section 2. That the City Auditor is hereby authorized and directed to transfer $150,000.00 from within the 1991 Voted Sanitary Bond Fund No. 664, for the Division of Sewerage and Drainage as follows:
FROM:
650663-Webster Park/Milton Area Sanitary| $143,413.85
650664-Foster/Acton Area Sanitary Improv.| $6,586.15
TO:
650404-Sanitary System Rehabilitation| $150,000.00
Section 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL001478 with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229-1003, in order to provide additional general engineering services to the Sewer System Engineering Section of the Division of Sewerage and Drainage, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 5. That for the purpose of paying the cost of the aforementioned professional engineering contract modification, the expenditure of $250,000.00, is hereby is authorized within Division 60-05, as follows:
Fund 664| Proj. 650404| San. Sys. Rehab.| OCA: 655266| Obj. Level 3: 6676| $150,000.00
Fund 650| OCA 605113| Obj. Level 3: 3336| $100,000.00
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.