Explanation
Background: The Transportation Division is responsible for maintaining the City's roadway system through a viable renovation program. A concrete rehabilitation project is needed to prevent premature deterioration of the City's concrete roadways. The contract will consist of replacing concrete pavement and joint sealing on targeted residential streets. The attached list of concrete roadways will be used to select the final locations for concrete rehabilitation. The Transportation Division capital improvement inspection section will perform inspection services at a cost not to exceed $73,767.94. This project was bid in compliance with the City Code and advertised in the City Bulletin. Formal competitive bids were received and tabulated on March 17, 2005 by the Transportation Division. Five (5) bid proposals were received as follows:
Vendor / Bid Amount / Vendor Status
Columbus Asphalt Paving, Incorporated / $720,392.00 / Majority
G. Marchi and Son, LLC / $740,939.65 / Majority
Gaddis & Son, Incorporated / 748,066.55 / Minority
G & G Cement Contractors / $783,200.00 / Majority
Decker Construction Company / $829,776.75 / Majority
The Transportation Division recommends a bid award to Columbus Asphalt Paving, Incorporated, contract compliance number 31-0857095 (expires June 30, 2007) as the lowest, best, most responsive, and most responsible bidder.
The bid proposal stated that the bid quantities were estimated and that the bid quantities may be increased or decreased, depending on the funds available. Due to the better-than-expected unit prices in the submitted bids, an increased amount of concrete rehabilitation work can be completed without exceeding budget. Contract quantities were increased without changing the ranking of the bids received. Based upon the revised quantities and the bid unit costs the new contract amount would be:
Columbus Asphalt Paving, Incorporated / $922,099.20 / Majority
The low bidder, Columbus Asphalt Paving, Incorporated, has agreed to the revised quantities at the contract bid unit costs. Award is to be made to Columbus Asphalt Paving, Incorporated, for $922,099.20.
Fiscal Impact: The Transportation Division budgeted $3 million in the 2004 Capital Improvements Budget (CIB) for Street Rehabilitation. Approximately $1.95 million has been expended or encumbered to date from the 2004 CIB for Street Rehabilitation. This ordinance authorizes total expenditures of $995,867.14 for Street Rehabilitation.
Emergency action is requested to allow this project to proceed and be completed this construction season.
Title
To authorize the Public Service Director to enter into a contract with Columbus Asphalt Paving, Incorporated, for the Concrete Rehabilitation and Joint Seal 2005 project for the Transportation Division; to authorize the expenditure of $995,867.14 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($995,867.14)
Body
WHEREAS, the Transportation Division is responsible for maintaining the City's roadways; and
WHEREAS, concrete rehabilitation and joint sealing is needed to prevent early deterioration of the City's concrete roadways; and
WHEREAS, formal competitive bids were received and tabulated on March 17, 2005 by the Transportation Division for the Concrete Rehabilitation and Joint Seal - 2005 project and a satisfactory low bid was received; and
WHEREAS, funds are budgeted and available for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that this contract should be awarded so that the work may proceed without delay and be completed this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with Columbus Asphalt Paving, Incorporated, 1196 Technology Drive, Gahanna, Ohio 43230 for the Concrete Rehabilitation and Joint Seal - 2005 project in an amount not to exceed $922,099.20 in accordance with the applicable specifications and plans on file in the office of the Transportation Administrator, which are hereby approved, and to provide for construction inspection services in the amount of $73,767.94.
SECTION 2. That for the purpose of paying the cost of the contract, the sum of $995,867.14, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6621, OCA Code 644385 and Project 530103.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.