Explanation
BACKGROUND: This ordinance amends the 2011 Capital Improvement Budget and authorizes the transfer and appropriation of $46,756.00 between projects within the General Permanent Improvement Fund. This ordinance also authorizes the Finance and Management Director to enter into a contract with C & A Harley Davidson for the purchase of six (6) Police Motorcycles with lighting and communication equipment for the Division of Police. The Division of Police uses motorcycles in the Traffic Bureau, largely for direction, control, and enforcement of traffic in the downtown area, in school zones, in neighborhoods, and for special events. This six motorcycles are replacement vehicles. Formal bids (SA003840) were received by the Purchasing Office on February 17, 2011 for the purchase of Police Motorcycles as follows:
C & A Harley Davidson (Female) $34,457.00
Thieis Wheels Inc. (Not Registered) $38,744.86
After review of the bids, the Division of Police recommends purchase of the Police Motorcycles from C & A Harley Davidson as being the lowest and best bid.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: C & A Harley Davidson, 341495631 expires on 7/29/2011
Emergency Designation: Emergency action is necessary so that the contract for these items can be issued as soon as possible in order to replace existing motorcycles.
FISCAL IMPACT: This ordinance authorizes the transfer and appropriation of $46,756.00 and an expenditure of $206,742.00 from the General Permanent Improvement Fund for the purchase six (6) motorcycles for the Division of Police. In 2008, the Division purchased three (3) motorcycles in the amount of $86,370.00.
Title
To amend the Department of Public Safety's 2011 Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate funds between projects in the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into a contract with C & A Harley Davidson for the purchase of police motorcycles for the Division of Police; to authorize the expenditure of $206,742.00 from the General Permanent Improvement Fund; and to declare an emergency. ($206,742.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and authorize the City Auditor to transfer and appropriate funds within the General Permanent Improvement Fund; and
WHEREAS, the Division of Police needs to purchase six police motorcycles; and
WHEREAS, funds are available for this expenditure in the General Permanent Improvement Fund; and
WHEREAS, a formal advertisement for bid (SA003840) was opened on February 17, 2011; and
WHEREAS, C & A Harley Davidson submitted the lowest and most responsive bid; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for the purchase of motorcycles for the Division of Police, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget, ordinance 0266-2011, is hereby amended as follows:
PROJECT PROJECT NO CURRENT CIB REVISED CIB
CAD Enhancement (Carryover) 320002-100000 $8,001.00 $0.00
Fire Distance Learning (Carryover) 340117-100000 $38,756.00 $0.00
Police Cruisers (Carryover) 330035-100000 $696,341.00 $708,986.00
Fire Equipment (Carryover) 340123-100000 $0.00 $34,112.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer and appropriate funds within the General Permanent Improvement Fund as follows:
FROM:
Dept/Div: 30-02|Fund: 748|Project Number 320002-100000|Project Name -CAD Enhancement|OCA Code 320002|Amount $8,000.00
Dept/Div: 30-04|Fund: 748|Project Number 340117-100000|Project Name - Fire Distance Learning |OCA Code 748117|Amount 38,756.00
TO:
Dept/Div: 30-03|Fund: 748|Project Number 330035-100000|Project Name - Police Cruisers|OCA Code 748035|Amount $12,644.50
Dept/Div: 30-04|Fund: 748|Project Number 340123-100000|Project Name - Fire Equipment|OCA Code 340123|Amount $34,111.50
SECTION 3. That the Director of Finance and Management be and is hereby authorized to enter into a contract with C & A Harley Davidson for the purchase of six (6) motorcycles for the Division of Police in accordance with Solicitation SA003840.
SECTION 4. That the expenditure of $206,742.00, or so much thereof as may be needed for the purchase of Police Motorcycles, is hereby authorized from Dept/Div: 30-03, Fund 748, OCA 748035, Project 330035-100000, Object Level One- 06, Object Level Three- 6652.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.