Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Ohio Machinery Co. dba Ohio Cat for the purchase of an Articulating Wheel Loader and Bucket for the Division of Sewerage and Drainage. The wheel loader will be used by the Division of Sewerage and Drainage, Compost Facility to process sewage sludge/compost and handle materials with bulk densities ranging from 500 to 1,600 pounds/cubic yard.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 (Solicitation SA005965). Twenty-nine (29) vendors (29 MAJ) were solicited and five (5) bids (5 MAJ) were received and opened on August 13, 2015. Bobcat Enterprises, Inc. submitted the low bid in the amount of $256,244.00; however the model quoted did not meet the transmission requirement for minimum reverse speed. Section 3.3.3 of the specification requires that the transmission produce a reverse speed of 25 km/h. The model quoted by Bobcat Enterprises, Inc. has a maximum reverse speed of 18.5 km/h and is therefore non-responsive. The second lowest bid was submitted by Southeastern Equipment Co., Inc. in the amount of $319,930.00. Section 6.8 of the specification requires onsite training at the City of Columbus, Compost Facility to train all operators with a written exam to evaluate classroom key elements and a class certificate. The quote provided by Southeastern Equipment Co. does not meet this training requirement for the exam and certificate and is therefore non-responsive. The Division of Sewerage and Drainage recommends the award go to the third lowest bidder, Ohio Machinery Co. dba Ohio Cat as the lowest responsive and responsible and best bidder. This award is for one (1) articulating wheel loader and bucket. The total award will be for $323,925.00. This purchase was approved by Fleet Management on May 28, 2015. In support of the Mayor's Get Green Columbus initiative, this vehicle incorporates “Clean Burn” technology. The vendor listed below is not certified with MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Ohio Machinery Co. dba Ohio Cat, Contract Compliance Number: 34-0672363, expires 04/16/2017. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $323,925.00 is budgeted for this purchase.
2014 expenditures for the Division of Sewerage and Drainage was $0.00.
2013 expenditures for the Division of Sewerage and Drainage was $915,120.00.
Title
To authorize the Director of Finance and Management to enter into a contract with Ohio Machinery Co., dba Ohio Cat, for the purchase of an articulating wheel loader and bucket for the Division of Sewerage and Drainage and to authorize the expenditure of $323,925.00 from the Sewerage System Operating Fund. ($323,925.00)
Body
WHEREAS, an articulating wheel loader and bucket is required by the Division of Sewerage and Drainage for processing sewage sludge and compost; and
WHEREAS, the Purchasing Office opened formal bids on August 13, 2015 for the purchase of a articulating wheel loader and bucket for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, most responsive, responsible and best bidder, Ohio Machinery Co., dba Ohio Cat; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Ohio Machinery Co, dba Ohio Cat, in accordance with the terms, conditions and specifications of Solicitation Number: SA005965 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ohio Machinery Co., dba Ohio Cat, 3993 E. Royalton Road, Broadview Heights, OH 44147, for the purchase of an articulating wheel loader and bucket for the Department of Public Utilities, Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $323,925.00 much thereof as may be needed is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, OCA Code 605899, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.