Explanation
Background: Automated side loader collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of twelve (12) automated side loader trucks to replace aging, high maintenance expense vehicles. Formal competitive bids were solicited and opened by the Purchasing Office on July 8, 2004 (solicitation #SA001184GRW). Bids were received from the following (vendor / make and unit cost):
Cab and Chassis Bids
ESEC Corporation dba Columbus Peterbilt / Peterbilt 320*, $90,229.00
Foster's Truck and Trailer, Incorporated / Autocar Xpediter WXR64*, $93,615.00
Great Lakes Service Center, Incorporated / Crane Carrier LET2-40*, $108,750.00
Body Bids
McNeilus Truck Body and Manufacturing Company / McNeilus Auto-Reach*, $57,994.00
Holtz Industries, Incorporated / Bridgeport Ranger 28*, $67,800.00
Bell Equipment Company / 2004 Wayne Curbtender*, $68,200.00
Great Lakes Service Center, Incorporated / 2004 Wayne Curbtender*, $68,200.00
Schodorf Truck Body and Equipment Company, Inc. / Heil Formula 7000 curve shell*, $76,948.00
Best Equipment Company / (no bid)
*Met Bid Specifications
The complete refuse collection truck consists of the cab, chassis, and body. The division recommends the purchase of the Peterbilt cab and chassis from ESEC Corporation (majority), contract compliance number 34-1285858 (expiring September 17, 2006), and the McNeilus body from McNeilus Truck Body and Manufacturing Company (majority), contract compliance number 41-1314526 (expiring May 14, 2007), as the lowest, best, most responsive and most responsible bidders. The total cost of the complete truck is $156,673.00 per unit including these bid options:
Included Option (Cab and Chassis)
Telma braking system - $8,450.00 per unit, $101,400.00 total
The division expended $1,300,257.00 in 2001 for the purchase of nine (9) automated side loader units ($144,473.00/unit), $2,917,062.01 in 2002 for the purchase of nineteen (19) units (average $153,529.58/unit), $1,423,348.00 in 2003 for the purchase of nine (9) units ($158,149.77/unit) and $1,414,548.00 year-to-date in 2004 for the purchase of nine units ($157,172/unit).
Fiscal Impact: The Refuse Collection Division budgeted $10 million in the 2004 Capital Improvements Budget for refuse equipment. Approximately $4.7 million was new money from the July bond sale (the remaining bond proceeds repaid the Special Income Tax fund for previous collection vehicle and equipment purchases). This ordinance will authorize an additional $1,880,076.00 from the 1995, 1999 Voted Refuse Collection Fund for automated side loaders.
Emergency action is requested to expedite the receipt of these new trucks that have a very long delivery lead-time.
Title
To authorize the Finance Director to enter into contracts with ESEC Corporation dba Columbus Peterbilt and McNeilus Truck Body and Manufacturing Company for the purchase of truck cabs and chassis and bodies, respectively, which collectively constitute twelve (12) automated side loader refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $1,880,076.00 from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($1,880,076.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire automated side loader refuse collection trucks on behalf of the Refuse Collection Division; and
WHEREAS, bids received for solicitation #SA001184GRW were opened on July 8, 2004; and
WHEREAS, the purchase of these vehicles is a budgeted expense within the division's 2004 capital improvement budget; and
WHEREAS, these trucks will replace aging and high maintenance expense vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contracts for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized to enter into contracts for the purchase of twelve (12) automated side loader refuse collection trucks for the Refuse Collection Division as follows:
Vendor / Item / Amount
ESEC Corporation dba Columbus Peterbilt / Truck Cabs and Chassis / $1,184,148.00
McNeilus Truck Body and Manufacturing Company / Truck Bodies / $695,928.00
Total $1,880,076.00
SECTION 2. That the expenditure of $1,880,076.00, or so much thereof as may be needed, be and hereby is authorized from Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419 and Project 520001 to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.