Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract with 360water, Inc. for the purpose of providing professional training and technical services necessary to execute the Department of Public Utilities (DPU) Training and Safety Programs for the each of the divisions within the department. This work is part of the City's continued effort to upgrade and maintain training and safety programs. The Department of Public Utilities has personnel that require training on equipment, process systems, environmental programs, Utility specific items, and safety. This contract will address those areas of need. The work may include, but is not limited to: safety training, maintenance tool training; facility process coursework development; ICP Integrated Contingency Plan updates; SPCC Spill Prevention, Control and Countermeasures Plan update; and other similar training tasks as assigned.
It is anticipated that work under this contract shall commence in the first quarter of 2013. Services under this agreement will be provided over the five (5) year contract term. For each year of the five year contract, funds for the services shall be reviewed, and expenditures shall be approved by ordinance of City Council, and appropriation and certification of funds by the City Auditor. The maximum obligation of the City for services described in this agreement for the period of one year from the date of execution is limited to the amount of $360,000.00. If unforeseen issues are encountered that would require additional funding, a modification would be requested. The contract is for one (1) year with the option to renew for four (4) additional years, on a year to year basis.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14, Columbus City Codes, 1959. Two hundred forty (240) vendors (14 MBE, 7 FBE, 219 MAJ) were solicited (SA004670), and one (1) Proposal was submitted by 360water, Inc. and opened on December 3, 2012. The evaluation and final ranking of the firm was based upon the criteria specified in the RFP.
SUPPLIER: 360water, Inc. (31-1704111), Expires May 31, 2013. This vendor holds FBE certification with the City of Columbus.
The Subcontractors are:
CAD Concepts, Inc. (31-1390280) Expires November 8, 2014. This vendor holds FBE certification with the City of Columbus.
Chester Engineers (20-2401674) Expires May 31, 2013. This vendor holds M1A (MBE) certification with the City of Columbus.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: A total of $360,000.00 is needed for the first year of this contract. The Division of Sewerage and Drainage's portion is $300,000.00 which is budgeted and available. The Division of Water's portion is $60,000.00 which is budgeted and available.
$352,837.35 was spent in 2012 for DOSD
$147,241.38 was spent in 2011 for DOSD
$155,857.00 was spent in 2012 for DOW
$43,714.50 was spent in 2011 for DOW
Title
To authorize the Director of Public Utilities to enter into a professional services agreement with 360water, Inc. for Training Services for the Department of Public Utilities Training and Safety Program; to authorize the expenditure of $300,000.00 from the Sewer System Operating Fund, and $60,000.00 from the Water Operating Fund. ($360,000.00)
Body
WHEREAS, there is a need for professional training and technical services necessary to execute the Department of Public Utilities (DPU) Training and Safety Programs for the various divisions; and
WHEREAS, this work is part of the City's continued effort to upgrade and maintain training and safety programs; and
WHEREAS, the Department of Public Utilities has personnel that require training on equipment, process systems, environmental programs, Utility specific items, and safety. This contract will address those areas of need; and
WHEREAS, the work may include, but is not limited to: safety training, maintenance tool training; facility process coursework development; ICP Integrated Contingency Plan updates; SPCC Spill Prevention, Control and Countermeasures Plan update; and other similar training tasks as assigned; and
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959; and
WHEREAS, one proposal was received and reviewed by the Department of Public Utilities on December 3, 2012, Solicitation SA004670, for DPU Training Services. The single firm submitting a proposal was 360water, Inc. The evaluation and final ranking of the firm was based upon the criteria specified in the RFP; and
WHEREAS, it is anticipated that services under this agreement shall commence in the first quarter of 2013 and be provided over a period of five years, the maximum obligation for the first year being $360,000.00, with funds being reviewed and approved for each subsequent year of the five year contract. The parties agree that the City's obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor; and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage (DOSD) and Division of Water (DOW), hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional services with 360water, Inc. for the implementation of the DPU Training Services contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is authorized to enter into a professional services agreement with 360water, Inc., for Training Services for the Department of Public Utilities Training and Safety Program, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and the Division of Water.
SECTION 3. That the expenditure of $360,000.00 or so much thereof as may be needed, be and the same hereby is authorized to pay the cost of this contract as follows:
Division of Sewerage and Drainage - 60-05
Fund: 650
OCA: 605006
Object Level 1: 03
Object Level 3: 3336
Amount: $300,000.00
Division of Water - 60-09
Fund: 600
OCA: 601849
Object Level 1: 03
Object Level 3: 3336
Amount: $60,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.