Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the construction contract with D.J. Wheeler Hydro Electric Services, Inc., for the O'Shaughnessy Hydro Governor Replacement Project, and to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund.
Amount of additional funds to be expended: $13,102.00
Original Contract Amount: $ 184,783.00
Modification #1 (current): $ 13,102.00
Grand Total: $ 197,885.00
Reasons additional goods/services could not be foreseen:
In consultation within Division of Electricity staff, the contractor determined that for proper operation of the governor replacement, certain specified parts would have to be replaced. The modification requested here will provide for installation of parts that will guarantee safe and reliable operation of the turbine and generator. During teardown of the system the contractor also identified a defective sensor that is inoperable and needs to be replaced.
Reason other procurement processes are not used:
The contractor is responsible for a complete integrated system for the governor control and should be responsible to provide and install the total system to guarantee that it works as designed.
How cost of modification was determined:
The Division of Water negotiated the cost of the modification with the vendor.
Contract Compliance No. 38-3181963
Title
To authorize the Director of Public Utilities to modify the construction contract with D.J. Wheeler Hydro Electric Services, Inc., for the O'Shaughnessy Hydro Governor Replacement Project; for the Division of Water; to authorize the transfer of $13,102.00 within the Waterworks Enlargement Voted 1991 Bonds Fund; and to authorize the expenditure of $13,102.00 within the Waterworks Enlargement Voted 1991 Bonds Fund. ($13,102.00)
Body
WHEREAS, it is necessary to transfer money within the Waterworks Enlargement Voted 1991 Bonds Fund for the aforementioned cost; and
WHEREAS, an amendment to the original contract is needed in order to replace parts that were deemed to be inadequate to guarantee reliable operation of the turbine and generator; and
WHEREAS, Contract No. EL005245 was authorized by Ordinance No. 2143-2004, passed January 24, 2005; approved by the City Attorney on April 6, 2005 and the City Auditor on April 8, 2005; and
WHEREAS, it is necessary to modify Contract No. EL005245 to authorize the funds required to allow payment to D.J. Wheeler Hydro Electric Services, Inc., for the replacement of parts associated with the O'Shaughnessy Hydro Governor Replacement Project; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to modify the construction contract, for the O'Shaughnessy Hydro Governor Replacement Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized to transfer $13,102.00 within the transfer of $13,102.00 within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6621, Division of Water, Division 60-09, as follows:
TRANSFER FROM: 690479 - Security Enhancements
OCA Code - 606479
TRANSFER TO: 690444 - O'Shaughnessy Hydro Electric Improvements
OCA Code - 690444
Section 2. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL005245 with D.J. Wheeler Hydro Electric Services, Inc., 306 N. River St., Ypsilanti, Michigan, 48198, for additional construction services, for the replacement of parts associated with the O'Shaughnessy Hydro Governor Replacement Project, in accordance with the terms and conditions as shown in the contract on file in the office of the Department of Public Utilities.
Section 3. That for the purpose of paying the cost of the construction services contract modification, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-109; Fund 606; Project 690444; Object Level Three 6621; OCA Code 690444; Amount $13,102.00.
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.