Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for mowing along the City's roadway system. To accomplish this mission the Division requires five tractors and five sets of mowers. These tractors and mowers will replace units that are beyond their useful service lives.
The tractors are being purchased from the John Deere Company and the mowers are being purchased from JD Equipment, Inc. Both of these purchases will be in accordance with the current State of Ohio State Term Schedule Contract (STS).
STS515W / Contract # 7751501208 John Deere Company - Tractors
STS515X / Contract # 7751500508-10 - JD Equipment - Alamo Mowing Decks
Contract # 7751501208 expires on December 31, 2013.
Contract # 775100508 expires on August 31, 2013.
The quotations are on file with the Purchasing Office.
These purchases have been approved by the Fleet Management Division. This equipment does not offer environmentally preferred fuel options at this time.
2. CONTRACT COMPLIANCE INFORMATION
JD Equipment, Inc., contract compliance number is 31-1058528 and expires 12/16/2013.
The John Deere Company, contract compliance number is 36-2382580 and expires 01/26/2013.
3. FISCAL IMPACT
Funds are available for this expenditure from the Street and Highway G.O. Bonds Fund, no. 704 (Carryover). The cost of this purchase is $432,040.62
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the tractors are available for immediate use.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of five tractors in accordance with a State of Ohio contract with the John Deere Company for the Division of Planning and Operations; to authorize the Director of Finance and Management to enter into a contract for the purchase of five sets of mowers in accordance with a State of Ohio contract with JD Equipment, Inc., for the Division of Planning and Operations; to authorize the expenditure of $432,040.62 from the Street and Highways G.O. Bonds Fund; and declare an emergency. ($432,040.62)
Body
WHEREAS, the Division of Planning and Operations is responsible for mowing along the City's roadway system, and
WHEREAS, the Division of Planning and Operations wishes to purchase five tractors and five sets of mowers using State of Ohio State Term Schedule, STS515W & STS515X, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funding is based on quotes submitted by JD Equipment Company, and the quoted prices reflect State of Ohio contract pricing and are on file with the Purchasing Office, and
WHEREAS, funds are available within the Street and Highways G.O. Bonds Fund for this expense, and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase said tractors for the preservation of the Public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with the John Deere Company, 2000 John Deere Run, Cary, NC 27513, for the purchase of five tractors in accordance with the State of Ohio State Term Schedule Contract, STS515W / Contract # 7751501208, which expires on December 31, 2013.
Amount: $248,198.97
SECTION 2. That the Director of Finance and Management is hereby authorized to establish a purchase order with the JD Equipment, Inc., 1660 US Route 42 North, London, OH 43140, for the purchase of five sets of mowers in accordance with the State of Ohio State Term Schedule Contract, STS515X / Contract # 7751500508-10, which expires on August 31, 2013.
Amount: $183,841.65
SECTION 3. That funding for this legislation is based on quotes submitted by JD Equipment Company, and the quoted prices reflect State of Ohio contract pricing and are on file with the Purchasing Office.
SECTION 4. That the sum of $432,040.62 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
704 / 530020-100000 / Street Equipment (Carryover) / 06-6651 / 591246 / $432,040.62
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.