Explanation
BACKGROUND: To authorize the Director of Finance and Management, on behalf of the Department of Public Utilities, to enter into a contract with Brown Enterprise Solutions, LLC for the purchase of a Dell servers and tape drives to replace existing equipment for the Division of Sewerage and Drainage, Technical Engineering/SCADA Group at the Jackson Pike Wastewater Treatment Plant and the Sewer Maintenance Operations Center (SMOC).
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025057). One-hundred sixty-five (165) vendors (14 EBE, 1 EBE/VBE, 1 EBE/WBE, 7 MBE, 1 MBE/EBE, 3 MBE/WBE, 5 WBE, 133 MAJ) were solicited and two (2) majority bids were received and opened on June 29, 2023.
After a review of the bids, the Division of Sewerage and Drainage recommends an award be made for all items to Brown Enterprise Solutions, LLC in the amount of $81,285.00 as the lowest, responsive and responsible bidder.
SUPPLIER: Brown Enterprise Solutions, LLC, Vendor#010668, CC# expires 12/31/23, MBE Status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $81,285.00 was budgeted for this purchase.
$136,612.45 was spent in 2022
$ 28,149.11 was spent in 2021
Title
To authorize the Director of the Department of Finance and Management to enter into a contract with Brown Enterprise Solutions, LLC for the purchase of a Dell servers and tape drives for the Division of Sewerage and Drainage; and to authorize the expenditure of $81,285.00 from the Sanitary Sewer Operating Fund. ($81,285.00)
Body
WHEREAS, the Technical Engineering/SCADA group has existing equipment that is nearing the end of its service life cycle; and
WHEREAS, the Purchasing Office opened formal bids on June 29, 2023 for the purchase of a Dell servers and tape drives; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest, responsive and responsible bidder, Brown Enterprise Solutions, LLC; and
WHEREAS, it is necessary to authorize the expenditure of up to $81,285.00 from the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Brown Enterprise Solutions, LLC, in accordance with the terms, conditions and specifications of Solicitation Number: RFQ025057 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Brown Enterprise Solutions, LLC for the purchase of a Dell servers and tape drives for the Division of Sewerage and Drainage, in accordance with RFQ025057 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $81,285.00, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating); $46,460.00 in Object Class 06 Capital Outlay and $34,825.00 in Object Class 02 Materials & Supplies per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.