Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - Resurfacing 2011 (Zone 2) project.
This project consists of rehabilitating and resurfacing thirty (30) city streets and constructing 394 ADA curb ramps along those streets. The work consists of milling the existing pavement, overlaying with new asphalt concrete, minor curb replacement, and replacing curb and sidewalk associated with installation of ADA wheelchair ramps. Where warranted, the plans also call for areas of full depth pavement rehabilitation, and such other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the bid submittal documents.
The Franklin County Engineer has also requested paving work to be performed on Olentangy River Road as part of this project and has contributed funding for this part of the project.
The estimated Notice to Proceed date is April 25, 2011. The contract length is 135 days from the Notice to Proceed date. The project was let by the Office of Support Services through vendor services. 4 bids were received on February 25, 2011 (4 majority) and tabulated on February 28 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Strawser Paving $5,092,852.98 Columbus, OH Majority
Kokosing Construction Company $5,122,459.84 Columbus, OH Majority
Shelly and Sands, Inc. $5,219,449.10 Columbus, OH Majority
The Shelly Company $5,387,276.41 Columbus, OH Majority
Award is to be made to Strawser Paving Company, as the lowest, best, most responsive and most responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE
Strawser Paving Company's contract compliance number is 314412354 and expires 2/4/13.
3. FISCAL IMPACT
Funding for this project is available within the Build America Bonds Fund, the Streets and Highways G.O. Bonds Fund, and the Street and Highway Improvement Fund.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for the 2011 resurfacing program to begin as early as possible and perform necessary reconstruction to City streets in need of rehabilitation.
Title
To authorize the Director of Public Service to enter into contract with Strawser Paving Company; and to provide for the payment of construction administration and inspection services, in connection with the Resurfacing 2011 Zone 2 contract; to amend the 2011 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund and the Build America Bonds Fund; to appropriate monies within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $5,602,138.28 from the Streets and Highways G.O. Bonds Fund, the Build America Bonds Fund and the Street and Highway Improvement Fund; and to declare an emergency. ($5,602,138.28)
Body
WHEREAS, the Division of Design and Construction is responsible for the construction and rehabilitation of roadways within the City of Columbus; and
WHEREAS, it is necessary to enter into contract to provide for the rehabilitation of these City streets as part of the Resurfacing - Resurfacing 2011 Zone 2 project; and
WHEREAS, the Franklin County Engineer has requested the City perform improvements to Olentangy River Road as part of this project; and
WHEREAS, bids were received on February 25, 2011, and tabulated on February 28, 2011, for the Resurfacing - Resurfacing 2011 Zone 2 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to maintain the project schedule and perform needed rehabilitation to City Streets, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio, 43223 for the construction of the Resurfacing - Resurfacing 2011 (Zone 2) project in the amount of $5,092,852.98 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $509,285.30.
SECTION 2. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be and is hereby amended to provide sufficient authority for this project as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 530020-100000 / Street Equipment / $1,234,000.00 (Carryover) / ($40,875.00) (Carryover) / $1,193,125.00 (Carryover)
704 / 530103-100000 / Arterial Street Rehabilitation / $31,724.00 (Carryover) / ($31,724.00) (Carryover) / $0.00 (Carryover)
704 / 530301-100015 / Bridge Rehabilitation - Major Bridge Rehabilitation / $454,793.00 (Carryover) / ($454,793.00) (Carryover) / $0.00 (Carryover)
704 / 590105-100037 / Pedestrian Safety Improvements-Hague Avenue / $620,000.00 (Carryover) / ($620,000.00) (Carryover) / $0.00 (Carryover)
704 / 440005-100000 / UIRF / $104,925.00 (Carryover) / ($104,925.00) (Carryover) / $0.00 (Carryover)
704 / 440005-100008 / UIRF - High Street/Clintonville / $396,371.00 (Carryover) / ($396,371.00) (Carryover) / $0.00 (Carryover)
704 / 530058-100000 / NCR / $76,938.00 (Carryover) / ($76,938.00) (Carryover) / $0.00 (Carryover)
704 / 530058-100007 / NCR - High Street Improvements / $967.00 (Carryover) / ($967.00) (Carryover) / $0.00 (Carryover)
704 / 530801-100000 / Downtown Streetscape Improvements / $10.00 (Carryover) / ($10.00) (Carryover) / $0.00 (Carryover)
704 / 530801-100003 / Downtown Streetscape - CCAD / $168,026.00 (Carryover) / ($168,026.00) (Carryover) / $0.00 (Carryover)
746 / 540008-100001 / Sign Upgrade/Street Name Signs - Commodities / $261,480.00 (Carryover) / ($4,158.00) (Carryover) / $257,322.00 (Carryover)
746 / 440005-100001 / UIRF - 18th, 20th, St Clair / $820,000.00 (Carryover) / ($820,000.00) (Carryover) / $0.00 (Carryover)
746 / 440005-100006 / UIRF - General Engineering Services / $126,280.00 (Carryover) / ($126,280.00) (Carryover) / $0.00 (Carryover)
746 / 440005-100009 / UIRF - Holtzman-Main / $348,544.00 (Carryover) / ($348,544.00) (Carryover) / $0.00 (Carryover)
746 / 440005-100015 / UIRF - Miscellaneous / $730,000.00 (Carryover) / ($730,000.00) (Carryover) / $0.00 (Carryover)
746 / 440005-100016 / UIRF - Iuka Road Lighting / $230,000.00 (Carryover) / ($114,668.00) (Carryover) / $115,332.00 (Carryover)
746 / 440005-100017 / UIRF - East North Broadway & High Street / $350,000.00 (Carryover) / ($350,000.00) (Carryover) / $0.00 (Carryover)
746 / 530058-100003 / NCR - Short North / $100,000.00 (Carryover) / ($35,875.00) (Carryover) / $64,125.00 (Carryover)
746 / 530058-100008 / NCR - Streetscape Improvements / $730,000.00 (Carryover) / ($730,000.00) (Carryover) / $0.00 (Carryover)
746 / 530058-100009 / NCR - Lincoln Theatre Phase 2 / 06-6600 / $800,000.00 (Carryover) / ($198,625.00) (Carryover) / $601,375.00 (Carryover)
746 / 530801-100002 / Downtown Streetscape - Corp Relocations / $200,000.00 (Carryover) / ($200,000.00) (Carryover) / $0.00 (Carryover)
704 / 530282-100061 / Resurfacing - Zone 2 / $0.00 (Carryover) / $1,622,208.00 (Carryover) / $1,622,208.00 (Carryover)
704 / 530086-100016 / Intersection Improvements - Olentangy River Road at Henderson Road $0.00 (Carryover) / $272,420.00 (Carryover) / $272,420.00 (Carryover)
746 / 530282-100061 / Resurfacing - Zone 2 / $0.00 (Carryover) / $3,658,149.00 (Carryover) / $3,658,149.00 (Carryover)
766 / 530282-100061 / Resurfacing - Zone 2 / $0.00 / $49,363.00 / $49,363.00
SECTION 3. That the sum of $49,372.46 be and hereby is appropriated from the unappropriated balance of Fund 704, the Streets and Highways G.O. Bonds Fund, and Fund 766, The Street and Highway Improvement Fund, and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530801-100000 / Downtown Streetscape Improvements / 06-6600 / 591067 / $10.00
766 / 530282-100061 / Resurfacing - Zone 2 / 06-6600 / 768261 / $49,362.46
SECTION 4. That the Transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, and the Build America Bonds Fund, No. 746, be authorized as follows:
Division of Design and Construction, Dept-Div 59-12:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 / Street Equipment / 06-6600 / 591246 / $40,874.27
704 / 530103-100000 / Arterial Street Rehabilitation / 06-6600 / 590041 / $31,723.60
704 / 530301-100015 / Bridge Rehabilitation - Major Bridge Rehabilitation / 06-6600 / 760115 / $454,793.04
704 / 590105-100037 / Pedestrian Safety Improvements-Hague Avenue / 06-6600 / 740137 / $620,000.00
704 / 440005-100000 / UIRF / 06-6600 / 590050 / $104,924.89
704 / 440005-100008 / UIRF - High Street/Clintonville / 06-6600 / 765908 / $396,371.00
704 / 530058-100000 / NCR / 06-6600 / 590039 / $76,937.47
704 / 530058-100007 / NCR - High Street Improvements / 06-6600 / 704758 / $966.67
704 / 530801-100000 / Downtown Streetscape Improvements / 06-6600 / 591067 / $10.00
704 / 530801-100003 / Downtown Streetscape - CCAD / 06-6600 / 748013 / $168,026.00
746 / 540008-100001 / Sign Upgrade/Street Name Signs - Commodities / 06-6600 / 540801 / $4,157.36
746 / 440005-100001 / UIRF - 18th, 20th, St Clair / 06-6600 / 765901 / $820,000.00
746 / 440005-100006 / UIRF - General Engineering Services / 06-6600 / 765906 / $126,279.89
746 / 440005-100009 / UIRF - Holtzman-Main / 06-6600 / 765909 / $348,543.97
746 / 440005-100015 / UIRF - Miscellaneous / 06-6600 / 765915 / $730,000.00
746 / 440005-100016 / UIRF - Iuka Road Lighting / 06-6600 / 765916 / $114,667.97
746 / 440005-100017 / UIRF - East North Broadway & High Street / 06-6600 / 765917 / $350,000.00
746 / 530058-100003 / NCR - Short North / 06-6600 / 765803 / $35,875.00
746 / 530058-100008 / NCR - Streetscape Improvements / 06-6600 / 765808 / $730,000.00
746 / 530058-100009 / NCR - Lincoln Theatre Phase 2 / 06-6600 / 765809 / $198,624.69
746 / 530801-100002 / Downtown Streetscape - Corp Relocations / 06-6600 / 760102 / $200,000.00
Total Transfer From: $5,552,775.82
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100061 / Resurfacing - Zone 2 / 06-6600 / 748261 / $1,622,207.93
704 / 530086-100016 / Intersection Improvements - Olentangy River Road at Henderson Road / 06-6600 / 748616 / $272,419.01
746 / 530282-100061 / Resurfacing - Zone 2 / 06-6600 / 728261 / $3,658,148.88
Total Transfer To: $5,552,775.82
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of $5,602,138.28 or so much thereof as may be needed, is hereby authorized to be expended from the Build America Bonds Fund, No. 746, the Streets & Highways GO Bonds Fund, No. 704, and the Street and Highway Improvement Fund, No. 766, for the Division of Design and Construction, Dept.-Div. 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100061 / Resurfacing - Zone 2 / 06-6631 / 748261 / $1,142,175.49
746 / 530282-100061 / Resurfacing - Zone 2 / 06-6631 / 728261 / $3,658,148.88
766 / 530282-100061 / Resurfacing - Zone 2 / 06-6631 / 768261 / $44,874.96
704 / 530086-100016 / Intersection Improvements -Olentangy River Road at Henderson Road / 06-6631 / 748616 / $247,653.65
704 / 530282-100061 / Resurfacing - Zone 2 / 06-6687 / 748261 / $480,032.44
766 / 530282-100061 / Resurfacing - Zone 2 / 06-6687 / 768261 / $4,487.50
704 / 530086-100016 / Intersection Improvements -Olentangy River Road at Henderson Road / 06-6687 /748616 / $24,765.36
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.