Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into an agreement for software upgrades, support and license fees for the Division of Sewerage and Drainage for the Pre-Treatment Information Management System (PIMS) Software This ordinance is being processed in accordance with waiver provisions of Columbus City Code Section 329.27. The PIMS Software was originally developed by Black and Veatch and the company has established an agreement with Inflection Point Solutions, LLC as the sole provider of the support and service of the software.
The Pre-Treatment Section currently is working under a PIMS system that is approximately 8 years old. The Department of Public Utilities considered replacing the system in 2009. Request for Proposals were received by the Director of Public Utilities on June 12, 2009. One RFP was received and the cost the new system would cost $121,780.00.
The Division of Sewerage and Drainage contacted Inflection Point Solutions LLC the current PIMS provider to discuss upgrade options to the current system. After negotiations between the Inflection Point and Pre-Treatment staff the current system can be upgraded to the most current version for $63,000.00. The Department of Public Utilities has made an operational decision in the best interest of the City of Columbus to enter into an agreement with the current software supplier for software upgrades instead of purchasing a new system, a savings of $68,000.00. The upgrade will be completed in November of 2009. A copy of the proposal from Inflection Point Solutions LLC is attached.
The software is used to schedule and track pretreatment samples. Information is shared between this software and the Laboratory Information Management System (LIMS), with regards to the results of the samples that are collected. The agreement includes costs for complete software upgrade, one (1) year of support, go live training and license fees. The upgrade will provide for the following enhancements:
User Interface: web-page enhancements
Document Generation: documents will be custom designed by each user
Notification: interface with Outlook to provide user notifications of due and past due
Compliance Engines: enhanced compliance reporting
Data Conversion: integration with other City-wide reporting tools and software
Web-Based: allow each desk top to include the software and enhance support of DoT
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Inflection Point Solutions, LLC (20-2009707) Expires 2-19-11
FISCAL IMPACT: $63,000.00 is needed for this agreement and budgeted.
$24,000.00 was spent in 2008 - Annual software support only
$24,000.00 was spent in 2007- Annual software support only
Title
To authorize the Director of Public Utilities to enter into an agreement for software upgrades, software support and software license fees, with Inflection Point Solutions, LLC, for the Pretreatment Information Management System (PIMS), to waive the provisions of competitive bids of the Columbus City Code, and to authorize the expenditure of $63,000.00 from the Sewerage System Operating Fund. ($63,000.00)
Body
WHEREAS, the Department of Public Utilities is responsible to maintain the Pretreatment Information Management System (PIMS) utilized by the Pre-Treatment Section within the Division of Sewerage and Drainage, and
WHEREAS, the PIMS Software was developed by Black and Veach who has established an agreement with Inflection Point Solutions, LLC to provide support and maintenance for said software, and
WHEREAS, this software is used to schedule and track pretreatment samples, then information is shared between this software and the Laboratory Information Management System (LIMS) with regards to the results of the samples that are collected, and
WHEREAS, the Pre-Treatment Section currently is working under a PIMS system that is approximately 8 years old. The Department of Public Utilities considered replacing the system in 2009. Request for Proposals were received by the Director of Public Utilities on June 12, 2009. One RFP was received and the cost the new system would cost $121, 780.00 and
WHEREAS, the Division of Sewerage and Drainage contacted Inflection Point Solutions LLC the current PIMS provider to discuss upgrade options to the current system which is Version 1.5.8 and is 8 years old. After negotiations with the Inflection Point and Pre-Treatment staff the current system can be upgraded to Version 10 for $63,000.00.
WHEREAS, the Department of Public Utilities has made an operational decision in the best interest of the City of Columbus to enter into an agreement with the current software supplier for software upgrades instead of purchasing a new system a savings of $68,000.00. The upgrade will be completed in November of 2009. A copy of the proposal from Inflection Point Solutions LLC is attached, and
WHEREAS, this ordinance authorizes the Director of Public Utilities to enter into an agreement with Inflection Point Solutions Inc. The agreement includes costs for complete software upgrade, one (1) year of support, go live training and license fees, and
WHEREAS; this ordinance is being submitted in accordance with waiver of competitive bids provisions of the Columbus City Code now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into an agreement for software upgrades, software support and software licenses fees with Inflection Point Solutions, LLC for the Division of Sewerage and Drainage, Pre-Treatment Section.
Section 2. That the expenditure of 63,000.00 or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund, Fund 650,
OCA Code 605592
Object Level 1: 03
Object Level 3: 3369
Section 3. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of the Columbus City Codes.
Section 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.