Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification with Danbert, Inc. for the Arterial Street Rehabilitation - Morse Road - Preserve TIF Improvements Phase 1 project and to provide payment for construction administration and inspection services.
The original scope of improvements for this project consists of widening Morse Road to a 3-lane section from Trellis Lane/Underwood Farms Blvd to a point approximately 1,400’ west of Johnstown Road, milling and overlaying Morse Road within the limits of the widening, and constructing a 10’ shared use path on the north side of Morse Road over the entire length of the project. Other improvements include signage, street lighting, street trees, storm sewers, bioretention basin, curb ramps, and traffic control devices.
This modification will provide funding for the completion of additional improvements, including the installation of curb and gutter, storm sewer, and sidewalk on the south side of Morse Road between Trellis Lane and the western boundary of the New Albany Company Development. The associated cost of these improvements will be offset by a contribution from the City of Gahanna.
Original amount of this contract $2,432,091.86 (Ord. 2215-2014, EL016376)
Modification number 1 $646,000.00
Total amount of the contract, including this modification is $3,078,091.86.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Danbert Inc. is 31-1029004, which expires 6/24/16.
3. FISCAL IMPACT
Funds in the amount of $646,000.00 are available for this project within the Street and Highway Improvement Fund, Fund 766, within the Department of Public Service. A transfer of cash and appropriation is necessary to align funding for this project expenditure within the grant fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order for this project to be completed at the earliest time possible this construction season so these improvements may be available to the public for the highest provision of pedestrian safety.
Title
To authorize the City Auditor to appropriate $646,000.00 within the Street and Highway Improvement Fund, Fund 766; to amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer $646,000.00 between funds; to authorize the City Auditor to appropriate $646,000.00 within the State Issue II Street Projects Fund; to authorize the Director of Public Service to execute a contract modification with Danbert Inc. relative to the Arterial Street Rehabilitation - Morse Road - Preserve TIF Improvements Phase 1 project; to authorize the expenditure of up to $646,000.00 from the State Issue II Street Projects Fund; and to declare an emergency. ($646,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Arterial Street Rehabilitation - Morse Road - Preserve TIF Improvements Phase 1 project; and
WHEREAS, the original scope of improvements for this project consists of widening Morse Road to a 3-lane section from Trellis Lane/Underwood Farms Blvd to a point approximately 1,400’ west of Johnstown Road, milling and overlaying Morse Road within the limits of the widening, and constructing a 10’ shared use path on the north side of Morse Road over the entire length of the project; and
WHEREAS, Ordinance 2215-2014 authorized the Director of Public Service to enter into contract with Danbert, Inc. relative to the Arterial Street Rehabilitation - Morse Road - Preserve TIF Improvements Phase 1 project; and
WHEREAS, the Department of Public Service has since identified the need for additional improvements, including the installation of curb and gutter, storm sewer, and sidewalk on the south side of Morse Road between Trellis Lane and the western boundary of the New Albany Company Development; and
WHEREAS, it is necessary to provide for construction administration and inspection services relative to the expanded scope of work; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL016376 to authorize additional construction services and appropriate funds for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service as so to prevent unnecessary delays in the completion of the aforementioned project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $646,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530103-100044 / Arterial Street Rehabilitation - Morse Road - Preserve TIF Imps Phase 1 / 10-5501 / 761344 / $646,000.00
SECTION 2. That the 2015 Capital Improvements Budget authorized by Ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
766 / 530103-100044 / Arterial Street Rehabilitation - Morse Road - Preserve TIF Imps Phase 1 (Voted Street and Highway Imp Carryover) / $0.00 / $646,000.00 / $646,000.00
SECTION 3. That the City Auditor is hereby authorized to transfer cash between the Street and Highway Improvement Fund, Fund 766, and the State Issue II Street Projects Fund, Fund 764, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530103-100044 / Arterial Street Rehabilitation - Morse Road - Preserve TIF Imps Phase 1 / 10-5501 / 761344 / $646,000.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598196-100000 / Morse Road Preserve / 80-0886 / 598196 / $646,000.00
SECTION 4. That from the unappropriated monies in the State Issue II Street Projects Fund, Fund 764, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $646,000.00 is appropriated for the Department of Public Service as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598196-100000 / Morse Road Preserve / 06-6600 / 598196 / $646,000.00
SECTION 5. That the Director of Public Service be and is hereby authorized to execute a contract modification with Danbert Inc., 8077 Memorial Drive, Plain City, Ohio 43064, relative to the Arterial Street Rehabilitation - Morse Road - Preserve TIF Improvements Phase 1 project in an amount up to $590,997.00 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $55,003.00.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $646,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the State Issue II Street Projects Fund, Fund 764, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Contract ($590,997.00)
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598196-100000 / Morse Road Preserve / 06-6631 / 598196 / $590,997.00
Inspection ($55,003.00)
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
764 / 598196-100000 / Morse Road Preserve / 06-6687 / 598196 / $55,003.00
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.