Explanation
Background: This ordinance authorizes and directs the City Auditor to transfer $39,496.44 within the 2011 computer fund budget; authorizes the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk"), to enter into the third year of the contract with Neopost USA, Inc.
Ordinance 1646-2009 authorized Municipal Court Clerk to enter into the first year of a three year contract, with renewal options for three consecutive years with Neopost USA, Inc. The contract is for the provision of mail operational hardware and software support services (hereinafter "mail services") for Municipal Court Clerk's Office.
The mail services created a more efficient and cost effective mail operation for the Municipal Court Clerk's Office through electronically processing mail and return receipts.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through SA003420, for mail services. Proposals were received from two vendors. The proposals were reviewed by an evaluation committee of five. In agreement with the committee, the Municipal Court Clerk awarded the contract to Neopost USA, Inc.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance Number: 94-2388882
Expiration Date: 3/03/2013
Contract:
1st Year - Ordinance: 1646-2009 - $39,496.44; EL009960
2nd Year - Ordinance: 1593-2010- $39,496.44 ; EL011121
3rd Year - Ordinance: 1559-2011- $39,496.44
Emergency: Emergency legislation is requested for the continuity of the mail services for the Municipal Court Clerk's Office.
Fiscal Impact: Funds totaling $39,496.44 are available with the Municipal Court Clerk 2011computer fund budget.
Title
To authorize and direct the City Auditor to transfer $39,496.44 within the computer fund budget; to authorize the Municipal Court Clerk to enter into contract with Neopost USA, Inc. for the provision of mail services for the Municipal Court Clerk's Office; to authorize an expenditure of $39,496.44 from the Municipal Court Clerk's computer fund; and to declare an emergency. ($39,496.44)
Body
WHEREAS, it is necessary to transfer funds within Municipal Court Clerk computer fund to provide sufficient funding for the provision of mail services for Municipal Court Clerk's Office; and
Whereas, it is necessary for the Municipal Court Clerk to enter into the third year of the contract with Neopost USA, Inc. for the provision of mail services to electronically process mail and return receipts for the Municipal Court Clerk's Office; and
Whereas, an emergency exists in the daily operations of the Municipal Court Clerk, in that it is immediately necessary to authorize such contract with Neopost USA, Inc. for mail services for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and is hereby authorized and directed to transfer $39,496.44 within the computer fund budget as follows:
Transfer From:
Fund 227| Subfund 002 | Department 26-01| OCA 260208 | Object Level One 01| Object Level Three 1101|
Transfer To:
Fund 227 | Subfund 002 | Department 26-01 | OCA 260208 | Object Level One 03 | Object Level Three 3369 |
Section 2. That the Municipal Court Clerk is authorized and directed to enter into the third year of the contract with Neopost USA, Inc. for the provision of mail services for the Municipal Court Clerk's Office.
Section 3. That the expenditure of $39,496.44 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk computer fund, department 2601, fund 227, oca 260208, object level one 03, object level three - 3369.
Section 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.