Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director, on behalf of the Division of Support Services, to establish a purchase order in the amount of $10,000.00 for the repair of motorola radios for Public Safety personnel, pending the establishment of a Universal Term Contract with Motorola. The Division of Support Services has a need to have radios repaired throughout the year. However, the Purchasing Office is currently in the process of establishing a new UTC (File No. 3120-2015) for this service.
Emergency action is requested due to the need to continue radio repairs for Public Safety sworn personnel.
Fiscal Impact: This ordinance authorizes the establishment of a purchase for the repair of radios in the amount of $10,000.00 with Motorola. The Purchasing Office is in the process of establishing Universal Term Contracts for the service. Approximately $30,000.00 was spent on radio repairs thus far in 2015 from a budget of $60,000.
Title
To authorize the Finance and Management Director, on behalf of the Department of Public Safety, to establish a purchase order with Motorola for the repair of radios for the Division of Support Services in accordance with the terms and conditions of a pending Universal Contract with Motorola; to authorize the expenditure of $10,000.00 from the General Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, Public Safety is in need of radio repairs; and
WHEREAS, the Purchasing Office is in the process of establishing a Universal Term Contract for this service; and
WHEREAS, it is necessary to set up funds for these purchases in order to avoid any lapses of 2015 appropriation for radio repair; and
WHEREAS, any purchase orders and/or contracts established from this auditor’s certificate will follow the competitive bidding provisions of Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order with Motorola in order to have a repair service available for Public Safety personnel; thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to establish a purchase order with Motorola pending the approval of a Universal Term Contract for radio repair services for the Division of Support Services.
SECTION 2. That the expenditure of $10,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 010
OCA Code: 320104
Object Level One: 02
Object Level 3: 3372
Amount $10,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.