Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Conie Construction Co. in the amount of $770,770.00, for the Fire Hydrant Replacements - 2013 Project, Division of Water Contract Number 2037.
This project consists of replacing damaged fire hydrants at various locations throughout the City of Columbus as needed.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will allow for timely replacement of fire hydrants damaged by vehicular accidents and the replacement of older, inoperable hydrants that are no longer repairable.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on March 13, 2013 from: Conie Construction Co. - $770,770.00; Precision Grading LLC - $797,555.00; Danbert, Inc. - $837,637.90; John Eramo & Sons, Inc. - $862,928.00; Columbus Asphalt Paving, Inc. - $896,885.00; and Darby Creek Excavating, Inc. - $993,465.00.
Conie Construction Co.'s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $770,770.00. Their Contract Compliance Number is 31-0800904 (expires 10/9/14, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Conie Construction Co.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the Fire Hydrant Replacements - 2013 Project for the Division of Water; to authorize a transfer and expenditure up to $770,770.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($770,770.00)
Body
WHEREAS, six bids for the Fire Hydrant Replacements - 2013 Project were received and publicly opened in the offices of the Director of Public Utilities on March 13, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Conie Construction Co. in the amount of $770,770.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Fire Hydrant Replacements - 2013 Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the Fire Hydrant Replacements - 2013 Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Fire Hydrant Replacements - 2013 Project with the lowest, best, most responsive, and responsible bidder, Conie Construction Co., 1340 Windsor Avenue, Columbus, Ohio 43211; in the amount of $770,770.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $770,770.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6690, as follows: (also see attached spreadsheet "ORD 0801-2013 Transfers")
Fund No. | Project No. | Project Name | OCA Code | OL3 | Change
606 | 690236-100030 (carryover) | Sylvan Ave. WL Imp's | 623631 | -$7,918.35
606 | 690359-100000 (carryover) | S. Wellfield Expansion | 642900 | -$81,623.00
606 | 690394-100000 (carryover) | Water Meter Renewal | 606394 | -$10,787.43
606 | 690399-100000 (carryover) | Public Office Facility | 606399 | -$95,003.37
606 | 690428-100002 (carryover) | DRWP Cap. Incr. Sludge P.S. | 664282 | -$483,271.87
606 | 690428-100003 (carryover) | DRWP Cap. Incr. Filter Bldg. | 664283 | -$18,747.98
606 | 690477-100003 (carryover) | Morse Rd. Tank Pntg. | 664773 | -$73,418.00
606 | 690527-100000 (carryover) | Fire Hydrant Repairs | 606527 | +$770,770.00
SECTION 4. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100030 (carryover) | Sylvan Ave. WL Imp's | $7,919 | $0 | -$7,919
606 | 690359-100000 (carryover) | S. Wellfield Expansion | $81,623 | $0 | -$81,623
606 | 690394-100000 (carryover) | Water Meter Renewal | $10,788 | $0 | -$10,788
606 | 690399-100000 (carryover) | Public Office Facility | $95,004 | $0 | -$95,004
606 | 690428-100002 (carryover) | DRWP Cap. Incr. Sludge P.S. | $39,400,000 | $38,916,728 | -$483,272
606 | 690428-100003 (carryover) | DRWP Cap. Incr. Filter Bldg. | $34,602,747 | $34,583,999 | -$18,748
606 | 690477-100003 (carryover) | Morse Rd. Tank Pntg. | $73,418 | $0 | -$73,418
606 | 690527-100000 (carryover) | Fire Hydrant Repairs | $0 | $770,772 | +$770,772
SECTION 5. That the expenditure of $770,770.00 is hereby authorized for the Fire Hydrant Replacements - 2013 Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690527-100000 (carryover), Object Level Three 6690, OCA 606527.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.