Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into a contract with Vance Outdoors for the purchase of 120 Shotguns for the Department of Public Safety, Division of Police.
These shotguns will be utilized by the Division of Police to replace the older and outdated shotguns within the Division.
Two proposals were received and evaluated to determine that Vance Outdoors was the highest qualified offeror meeting the Division’s needs.
BID INFORMATION: The formal bid for the Shotguns was opened on November 18th, 2021. Two bids were received from the following vendors: Kiesler Police Supply, Vance Outdoors. An evaluation and review of the proposals submitted via RFQ020189 resulted in a recommendation for Vance Outdoors to be awarded as the lowest and most responsive bidder. This company is not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC009245, Expires 04/22/2023
FISCAL IMPACT: This ordinance authorizes an expenditure of $66,411.60 from the 2021 Police General Fund Budget to Vance Outdoors for the purchase of Shotguns. This amount was budgeted in the Division of Police’s 2021 General Fund Budget.
Title
To authorize and direct the Director of Finance and Management, on behalf of the Public Safety Department, to enter into contract with Vance Outdoors for the purchase of shotguns for the Division of Police; to authorize the expenditure of $66,411.60 from the Police General Fund Budget; ($66,411.60)
Body
WHEREAS, the Division of Police needs to purchase Shotguns to replace older failing shotguns for Divisional use; and
WHEREAS, the Department of Public Safety issued a Request for Proposals for these Shotguns; and,
WHEREAS, Vance Outdoors was the lowest and most responsive bidder; and
WHEREAS, funds budgeted in the 2021 Police General Fund Budget will be used to purchase said items; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Safety to authorize the Director of Finance and Management to enter into contract for the purchase of shotguns for the Division of Police; NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Public Safety, be and is hereby authorized to enter into contract with Vance Outdoors for the purchase of replacement shotguns for the Division of Police.
SECTION 2. That the expenditure of $66,411.60, or so much thereof as may be needed, be and the same is hereby authorized from the General Fund in Object Class 02, per the accounting codes attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.