Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Carrier Commercial Service for the replacement of a chiller at the Police Academy, 2609 McKinley Avenue. In June, the forty year old chiller started running at half-capacity. It was losing refrigerant at a significant rate, thereby raising the refrigerant costs of the Facilities Management Division. On June 25, 2004, a Mayor's Emergency was declared. It was determined it was necessary to replace the chiller due to the fact that the HVAC system could not maintain a controlled climate in increasing summer temperatures and the costs of increased refrigerant. Due to the Mayor's Emergency, formal competitive bidding requirements were waived. Informal bids were received as follows.
Carrier Commercial Service $46,318.00
Axiom Mechanical Services $67,250.00
Trane $67,650.81
This bid prices included an $8,000.00 contingency. Due to a typographical error in the Mayor's Emergency Letter, the lowest bid was listed as $45,318.00 and this is what was authorized by the Mayor. Due to the contractor indicating that the project will be completed within the authorized amount, this ordinance will authorize the expenditure of $45,318.00.
Fiscal Impact: The Police Division budgeted $4.2 million in the 2004 Capital Improvements Budget for Police Facility Renovations. The cost to replace the chiller is $45,318.00. Carrier Commercial Services Contract Compliance #06-0991716, exp. 11/19/2006.
Emergency action is requested in order to reimburse Carrier Commercial Service for costs incurred in the replacement of the chiller.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Carrier Commercial Service to replace a chiller at the Police Academy located at 2609 McKinley Avenue; to authorize the expenditure of $45,318.00 from the Safety Bond Fund; and to declare an emergency. ($45,318.00)
Body
WHEREAS, the chiller at the Police Academy was operating at half-capacity and wasting refrigerants, thereby making it necessary to replace the chiller, and
WHEREAS, the Facilities Management Division solicited informal bids the replacement of the chiller at the Police Academy, and
WHEREAS, a Mayor's Emergency was declared to allow the repair, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Carrier Commercial Service for reimbursement of costs associated with the replacement of the chiller at the Police Academy, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Carrier Commercial Service for the replacement of a chiller at the Police Academy located at 2609 McKinley Avenue.
SECTION 2. That the expenditure of $45,318.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1., be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $45,318.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.