Explanation
This legislation is to authorize the purchase of a Compressed Natural Gas (CNG) Vactor Combination Sewer Cleaner Truck for the Public Utilities Department, Division of Sewerage and Drainage as part of the Congestation Mitigation and Air Quality (CMAQ) grant. This sewer cleaner truck will replace BT18988, 1999 Combination Sewer Truck, and has been approved by Fleet Management. The funding requested on this legislation is based on a quote dated July 2, 2010 and is the State of Ohio contract pricing. The quotation is on file with the Purchasing Office and attached to this legislation. The equipment will be used by crews at the Sewer Maintenance Operations Center for cleaning manholes and sewer lines throughout the City
The CMAQ grant was awarded to the Fleet Management Division, from the Ohio Department of Transportation, sponsored by the Mid-Ohio Regional Planning Commission (MORPC). The goal of the project is to significantly reduce emissions from heavy-duty diesel vehicles. Ordinance 1178-2008 was passed on July 17, 2008 authorizing the acceptance and appropriation of this grant. Three interrelated projects are part of the grant: emission-reduction retrofit equipment purchases, anti-idling equipment purchases and CNG vehicle purchases.
CNG vehicles produce significantly lower amounts of harmful emissions such as nitrogen oxides, particulate matter and toxic and carcinogenic pollutants. Natural gas is a domestically available, inherently clean-burning fuel. Using compressed natural gas as vehicle fuel increases energy security by reducing our dependence on foreign oil and improves public health and the environment. Currently, CNG is also significantly lower in cost than either gasoline or diesel. The City of Columbus has paid an average of $2.77 per gallon year to date in 2010 for diesel fuel. CNG is currently retailing in Columbus for $1.50 per gge (gasoline gallon equivalent), for a $1.27 per gallon or 46% savings in fuel cost.
This legislation authorizes the purchase of one Compressed Natural Gas (CNG) Vactor Combination Sewer Cleaner Truck from Jack Doheny Supplies Ohio Inc. The purchase of this equipment will be in accordance with the current State of Ohio State Term Schedule Contract (STS), Contract Number STS7767000506 which expires on March 31, 2011. The City of Columbus does not have this equipment available on any Universal Term Contract and does not foresee receiving better pricing through a bid process.
Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
FISCAL IMPACT: There is a need to transfer $28,760.00 of appropriation within the Sewer Operating-Sanitary Fund. Sufficient appropriation is available in Object Level One 01 for this requested transfer to Object Level One 10. No increase in the total budget appropriation is estimated to be needed.
The cost of this purchase is $341,920.11 for the base truck and $143,799.99 for the CNG upgrade for a total amount of $485,720.10. Funding for the base truck and 20% of the CNG upgrade will be funded by the 2010 Sewer Operating-Sanitary Fund. It is necessary to transfer the 20% upgrade cost in the amount of $28,760.00 from the Sewer Operating-Sanitary Fund to the CMAQ Grant Fund. The remaining $115,039.99 representing 80% of the cost of the CNG upgrade will be funded by the CMAQ grant, from funds received from the State Department of Transportation.
SUPPLIER: Jack Doheny Supplies Ohio Inc. (38-3148955) Expires 8-4-10
Emergency Action is necessary so that the purchase order for this vehicle can be issued as soon as possible, as funds must be encumbered to meet a September deadline for ODOT CMAQ grant.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Finance and Management to establish a purchase order for the Division of Sewerage and Drainage on behalf of the Public Utilities Department for the purchase of one Compressed Natural Gas (CNG) Vactor Combination Sewer Cleaner Truck in accordance with a State of Ohio State Term Schedule contract with Jack Doheny Supplies Ohio Inc.; to authorize the City Auditor to transfer $28,760.00 within the Sewer Operating-Sanitary Fund; to authorize and direct the City Auditor to transfer $28,760.00 from the Sewer Operating-Sanitary Fund to the CMAQ grant fund; to authorize the City Auditor to appropriate $143,799.99 within the CMAQ grant fund; and to authorize the expenditure of $341,920.11 from the Sewer Operating-Sanitary Fund and $143,799.99 from the CMAQ grant fund; and to declare an emergency. ($485,720.10)
Body
WHEREAS, the Division of Sewerage and Drainage wishes to purchase one (1) Compressed Natural Gas (CNG) Vactor Combination Sewer Cleaner Truck in accordance with State of Ohio State Term Schedule Contract STS7767000506 which expires on March 31, 2011, and
WHEREAS, Jack Doheny Supplies Ohio Inc. is the contract holder for the referenced State of Ohio contract, a copy of the contract and pricing is attached; and
WHEREAS, anticipated expenditures within Character 01 and 10 for the remainder of the 2010 Fiscal Year necessitates the transfer of funds within the Sewer Operating-Sanitary Fund; and,
WHEREAS, available appropriation in Object Level One 01 can be transferred to Object Level One 10; and,
WHEREAS, it is necessary to transfer funds from the Sewer Operating-Sanitary Fund to the CMAQ Grant Fund; and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract and does not foresee receiving better pricing through the bid process; and
WHEREAS, the equipment will be used by crews at the Sewer Maintenance Operations Center for cleaning manholes and sewer lines throughout the City, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to establish a Purchase Order for one (1) Compressed Natural Gas (CNG) Vactor Combination Sewer Cleaner Truck, in an emergency manner in order to expedite the completion of the contract, as this purchase is subject to a CMAQ grant rebate deadline; for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to establish a purchase order with Jack Doheny Supplies Ohio Inc. for the purchase of one (1) Compressed Natural Gas (CNG) Vactor Combination Sewer Cleaner Truck for the Division of Sewerage and Drainage, in accordance with State of Ohio State Term Schedule Contract STS7767000506 which expires on March 31, 2011.
Section 2. That the funding for this legislation is based on a quote dated July 2, 2010 from Jack Doheny Supplies Ohio Inc. and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office.
Section 3. That the City Auditor be and is hereby authorized and directed to transfer $28,760.00 within the Sewer Operating-Sanitary Fund 650, Dept/Div. No. 60-05 as follows:
FROM:
OCA Code: 605089
Object Level One 01
Object Level Three 1101
Amount: $28,760.00
TO:
OCA Code: 605089
Object Level One 10
Object Level Three 5501
Amount: $28,760.00
Section 4. That the transfer of monies between the following funds be authorized as follows:
Transfer From:
Fund / O.L. 01-03 Codes / OCA / Amount
650 / 10-5501/ 605089 / $28,760.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /458086 / CMAQ Improvement Program/80/0886 / 458086 / $28,760.00
Section 5. That the sum of $143,799.99 be and hereby is appropriated from the unappropriated balance of Fund 220, General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to Dept-Div. 45-05, the Division of Fleet Management as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /458086/CMAQ Improvement Program/ 06-6652 / 458086 / $143,799.99
Section 6. That the expenditure of $341,920.11 or so much thereof as may be needed, is hereby authorized from the Sewer Operating-Sanitary Fund, Dept/Division: 60-05, Fund 650, OCA 605089, Object Level 01: 06, Object Level 03: 6652.
Section 7. That the expenditure of $143,799.99 or so much thereof as may be needed, is hereby authorized from the Dept/Division: 45-05, CMAQ Improvement Program grant 458086, Fund 220, OCA 458086, Object Level 01: 06, Object Level 03: 6652.
Section 8. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3, above.
Section 9. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
Section 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.