Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a professional services contract with Evans, Mechwhwart, Hambelton, and Tilton (EMH&T) for the Roadway Improvements - Taylor Avenue project in an amount up to $100,000.00.
In 2002, the City entered into a design reimbursement agreement with Columbus Urban Growth Corporation. Columbus Urban Growth Corp contracted with EMH&T to develop design plans for sidewalk enhancements to Taylor Avenue between Greenway Avenue and Maryland Avenue. The project was to include resurfacing Taylor Avenue, replacing and upgrading the sidewalks, curb replacement, and street tree installation. Design was put on-hold several times and was not completed.
Columbus Urban Growth Corporation is no longer in business, and it has been determined that it is in the best interest of the City to contract directly with EMH&T to complete the plans. Some of the work has been completed in conjunction with a recent City resurfacing project. The current scope will be to remove the already completed items from the plans, update to current standards, and finalize the plans for signature.
The original Reimbursement Agreement with Columbus Urban Growth Corp. was authorized by ordinance 1064-02, EA-039210 in the amount of $100,000 for the preparation of plans for improvements to Taylor Avenue and adjoining sidewalk projects. Columbus Urban Growth Corp contracted with EMH&T to complete the design plans on their behalf.
A modification to the Reimbursement Agreement was authorized by ordinance 0014-2004 to add $55,058.16 to update plans to current standards
A modification to the Reimbursement Agreement was authorized by ordinance 2245-2006 & 0789-2008 to add $16,395 - EL008722 for additional survey work.
As part of this contract previously prepared, but partially completed plans will be updated and finalized. Updates include revising plans to show current existing conditions, updating to the current edition of the City's Construction and Material Specifications, and modifying the plan formatting from the previous Private Development standard formatting to now comply with the Capital Improvement Plan standard formatting.
The design was not completed and Columbus Urban Growth Corp is no longer in business. Standards and specifications have now changed. The design plans no longer represent the current existing conditions as some of the improvements were completed by a City resurfacing project.
0.4 miles of variable width (5' to 8.5')sidewalk will be added or reconstructed in this project. 4 ADA ramps will be added or reconstructed in this project. There are _0_bus stops and transit routes within the limits of this project. This project complies with the recommendation of the Pedestrian Thoroughfare Plan because the project will install or replace sidewalks to meet or exceed standard widths and will install vertical buffers (street trees). Pedestrian generators and destinations impacting the proposed project include the following:
Generators - Single-family residential exists through the project limits along both sides of Taylor and the connecting side streets.
Destinations - OSU Carepoint East, Eastgate Elementary School, Saunders Park, East High School
Environmental "Green" materials or processes associated with this project include:
Installation of street tree planting beds, using Silva Cells, to increase the available root growth area under the sidewalk.
2. WAIVER OF COMPETITIVE BIDDING
The Department of Public Service requests that a waiver of the competitive bidding requirements of Columbus City Code, in accordance with section 329 be authorized for this project. A waiver of the competive bidding requirements of the City Code, 1959 is necessary because the previous design was completed to a point that requesting proposals to select another firm would not be cost effective.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
The contract compliance number for EMH&T is 310685594 and expires 9/22/13.
3. FISCAL IMPACT
Funding for this contract is budgeted and available within the Streets and Highways G.O. Bonds Funds Fund.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting City Council to enact this legislation as an emergency measure, in order to allow for the work in this contract to proceed and the schedule for this project to be maintained to provide needed sidewalks at the earliest possible time.
Title
To authorize the Director of Public Service to enter into contract for the design of the Roadway Improvements - Taylor Avenue project for the Division of Planning and Operations; to waive the competitive bidding provisions of the Columbus City Code regarding professional services contracts; to authorize the expenditure of $100,000.00 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, in 2002, the City entered into a design reimbursement agreement with Columbus Urban Growth Corporation. Columbus Urban Growth Corp contracted with EMH&T to develop design plans for sidewalk enhancements to Taylor Avenue between Greenway Avenue and Maryland Avenue; and
WHEREAS, a modification to the Reimbursement Agreement was authorized by ordinance 0014-2004 to add $55,058.16 to update plans to current standards
WHEREAS, a modification to the Reimbursement Agreement was authorized by ordinance 2245-2006 & 0789-2008 to add $16,395 - EL008722 for additional survey work.
WHEREAS, design was put on-hold several times and was not completed; and
WHEREAS, the project was to include resurfacing Taylor Avenue, replacing and upgrading the sidewalks, curb replacement, and street tree installation; and
WHEREAS, Columbus Urban Growth Corporation is no longer in business, and it has been determined that it is in the best interest of the City to contract directly with EMH&T to complete the plans; and
WHEREAS, the current scope will be to remove the already completed items from the plans, update to current standards, and finalize the plans for signature;
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to waive the competitive bidding provisions of the City code due to the consultant's knowledge of this project and the prior work they have performed for this project; and
WHEREAS, this ordinance authorizes The Director of Public Service to enter into contract with EMH&T for the Roadway Improvements - Taylor Avenue project in an amount up to $100,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that the contract should be modified and increased immediately so that the work to be performed as part of this modification can proceed and the project schedule maintained, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with EMH&T, 5500 New Albany Road, Columbus, OH, 43054(mailing address) in an amount up to $100,000.00 for the Roadway Improvements - Taylor Road project.
SECTION 2. That the competitive bidding provisions of Section 329.12 the City Code be waived.
SECTION 3. That for the purpose of paying the cost of this modification, the amount of up to $100,000.00 is authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100010 / Roadway Improvements - Taylor Road / 06-6682 / 741410 / $100,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.