City of Columbus - File #: 0635-2011

• File #: 0635-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/15/2011
• In control: Public Utilities Committee
• On agenda: 5/9/2011
• Final action: 5/12/2011
• Title: To authorize the Director of Public Utilities to enter into a planned modification of the Boiler Maintenance Services contract with General Temperature Control, Inc., for the Division of Sewerage and Drainage, to authorize the expenditure of $78,000.00 from the Sewerage System Operating Fund, and to declare an emergency. ($78,000.00)

Date	Ver.	Action By	Action	Result
5/12/2011	1	CITY CLERK	Attest
5/11/2011	1	MAYOR	Signed
5/9/2011	1	Columbus City Council	Approved	Pass
5/9/2011	1	COUNCIL PRESIDENT	Signed
4/28/2011	1	CITY ATTORNEY	Reviewed and Approved
4/28/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
4/27/2011	1	Auditor Reviewer	Reviewed and Approved
4/27/2011	1	CITY AUDITOR	Reviewed and Approved
4/27/2011	1	Utilities Reviewer	Sent for Approval
4/27/2011	1	Utilities Drafter	Sent for Approval
4/26/2011	1	Utilities Drafter	Sent for Approval
4/25/2011	1	Utilities Drafter	Sent for Approval
4/25/2011	1	EBOCO Reviewer	Sent for Approval
4/25/2011	1	ODI DIRECTOR	Reviewed and Approved
4/22/2011	1	Finance Reviewer	Reviewed and Approved
4/22/2011	1	Finance Reviewer	Reviewed and Approved
4/22/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2011	1	Finance Reviewer	Reviewed and Approved
4/20/2011	1	Utilities Drafter	Sent for Approval
4/19/2011	1	Utilities Reviewer	Reviewed and Approved
4/19/2011	1	Utilities Reviewer	Sent for Approval
4/19/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
4/15/2011	1	Utilities Drafter	Sent for Approval

Explanation

The Director of Public Utilities entered into a contract with General Temperature Control, Inc. for Boiler Maintenance Services, FEM Project No. 1502.6 for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant.  This contract was the result of a Director's Bid received on March 11, 2009.  General Temperature Control, Inc. was the lowest, responsive, responsible bidder and met all requirements of the specifications.  The original contract was for a period of one year with three (3) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval.  The Division of Sewerage and Drainage is utilizing the first extension option.  This is the 3^rd year of a four (4) year contract.  The contract will expire on July 7, 2012.

SUPPLIER:  General Temperature Control, Inc. (31-1201236) Expires 3/12/12

General Temperature Control, Inc. does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1.       Amount of additional funds:  Total amount of additional funds needed for this contract modification No. 1 is $78,000.00.  Total contract amount including this modification is $213,260.00.

2.      Reason additional funds were not foreseen:  The need for additional funds was known at the time of the initial contract, as this is an annual expenditure.  This legislation is to encumber the funds budgeted for fiscal year 2011 for the Division of Sewerage and Drainage.

3.      Reason other procurement processes not used:  Work under this modification is a continuation of services included in the scope of the original bid contract.  No lower pricing/more attractive terms and conditions are anticipated at this time.

4.      How was cost determined:  The cost, terms and conditions are in accordance with the original agreement.

This legislation is being submitted as an emergency so that there is not an interruption in Boiler Maintenance Service at the wastewater treatment plant.

FISCAL IMPACT:  $78,000.00 is budgeted and needed for this purchase.

$69,528.72 was spent in 2010

$6,000.00 was spent in 2009

Title

To authorize the Director of Public Utilities to enter into a planned modification of the Boiler Maintenance Services contract with General Temperature Control, Inc., for the Division of Sewerage and Drainage, to authorize the expenditure of $78,000.00 from the Sewerage System Operating Fund, and to declare an emergency.  ($78,000.00)

Body

WHEREAS, the Department of Public Utilities has a contract with General Temperature Control, Inc. for Boiler Maintenance Services, FEM Project No. 1502.6 for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant, and

WHEREAS, the Division of Sewerage and Drainage wishes to modify and increase EL009405 with General Temperature Control, Inc. for Boiler Maintenance Services to provide additional funding necessary for 2011, and  

WHEREAS, the vendor has agreed to modify and increase EL009405 at current prices and conditions, and it is in the best interest of the City to exercise this option, and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into a planned modification so that there is not an interruption in Boiler Maintenance Services at the wastewater treatment plant; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Director of Public Utilities be and is hereby authorized to modify and increase the contract with General Temperature Control, Inc. for Boiler Maintenance Services for the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant.

Section 2.  That the expenditure of $78,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650 as follows:

OCA:  605063

Object Level 1:  03

Object Level 03:  3372

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.