Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with the Ohio Basement Authority for the Roof Redirection - Clintonville 1, Schreyer/Springs Project, C.I.P 650871-110176, the work for which consists of redirecting and replacing downspout drain tiles for up to 200 houses and other such work as may be necessary to complete the contract, in accordance with the drawings technical specifications, and City of Columbus Construction and Material Specifications as set forth in this Invitation For Bid (IFB).
2. PROJECT TIMELINE: All work shall be substantially complete within 210 calendar days of the Notice to Proceed, with final completion to occur within 270 calendar days. The City anticipates issuing a Notice to proceed on or about March 15, 2019.
3. PROCUREMENT INFORMATION: The Division advertised for competitive bids for the subject project on the City's Vendor Services website, the City's Bulletin in accordance with the overall provisions of Section 329 of Columbus’s City Codes, and the Bid Express website. The Division of Sewerage and Drainage received three (3) bids on December 5, 2018 from the following companies:
Name C.C. No Vendor # Exp. Date City/State Status
Ohio Basement Authority 38-3823702 015314 05/05/19 Cols, Ohio MAJ
George J. Igel & Co., Inc. 31-4214570 006024 04/13/19 Cols, Ohio MAJ
Facemeyer Landscaping LLC* 31-1757841 005926 05/24/19 Sunbury, Ohio FBE
These bids were reviewed and ranked utilizing the Bid Tab and Quality Factor Form process.
*: Bidder not prequalified at the time of the bid opening. Therefore ruled deemed non-responsive.
It was determined that Ohio Basement Authority was the lowest responsive, responsible, and best bid.
4. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
5. CONTRACT COMPIANCE NO: 38-3823702 | MAJ | 05/05/2019 | Vendor #: 015314
6. ECONOMIC IMPACT: This project is a Consent Order project and is an improvement identified in the Integrated Plan and 2015 Wet Weather Management Program (WWMP) Update Report. The project is needed to mitigate water in basement events and sanitary sewer overflows to the goal of a 10 year Level of Service (LOS). Public meetings were conducted to solicit public input regarding the project, and descriptions of the work associated with this project were included on the City of Columbus website.
7. FISCAL IMPACT: This legislation authorizes the expenditure of up to $2,017,309.94 Sanitary Sewer General Obligation (G.O.) Bond Fund 6109.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the Ohio Basement Authority for the Roof Redirection - Clintonville 1, Schreyer/Springs Project and to expend up to $2,017,309.94 from the Sanitary Sewer General Obligation (G.O.) Bond Fund. ($2,017,309.94)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract with the Ohio Basement Authority for the Roof Redirection - Clintonville 1, Schreyer/Springs Project, C.I.P 650871-110176; and
WHEREAS, the work consists of redirecting and replacing downspout drain tiles for up to 200 houses; and
WHEREAS, three (3) competitive bids were received and opened by the Department of Public Utilities in accordance with the overall provisions of Section 329 of the Columbus City Code; and
WHEREAS, it was determined that the Ohio Basement Authority submitted the lowest, best, and most responsive bid; and
WHEREAS, it is necessary to authorize expenditure of up to $2,017,309.94 from the Sanitary Sewer General Obligation (G.O.) Bond Fund 6109; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with the Ohio Basement Authority for the Roof Redirection - Clintonville 1, Schreyer/Springs Project, C.I.P 650871-110176 at the earliest practical date for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract with the Ohio Basement Authority, 911 Stelzer Rd, Columbus, Ohio 43219 for the Roof Redirection - Clintonville 1, Schreyer/Springs Project, C.I.P 650871-110176 in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director is hereby authorized to expend up to $2,017,309.94 or as much thereof as may be needed from the Sanitary Sewer General Obligation Bond Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 3. That the said firm, the Ohio Basement Authority, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.