Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish a Universal Term contract with Sprint Solutions, Inc. for Cellular Voice and Data Services using section 329.14 as the competitive procurement process (SA003945). A Universal Term Contract is required to establish firm, fixed requirements and pricing while providing a simpler method for City agencies to establish funds for these items.
This ordinance also waives Section 329.07(h)(1) of the Columbus City Codes as the competitive bidding process to be used by the Purchasing Office. Given the complexity of the criteria invovled and multitude of services being provided and evaluated, Section 329.14 (Awarding Professions Services through requests for proposals) was the process used to obtain and evaluate proposals. As required in Section 329.14, a committee was established to review proposals and rank the offerors. Three offerors were selected to give presentations to the committee and following the presentations the committee submitted rankings the the Finance and Management Director. The Finance and Managment Director selected Sprint Solutions, Inc. as the offeror with whom to conduct negotiations. Ninety six (96) (M1A:4, F1:0) bids were solicited; A total of six (6) bid proposals (M1A:0, F1:0) were received.
Emergency action is requested to ensure uninterrupted cellular and data communications for all City agencies.
Sprint Solutions, Inc. CC#47-0882463 (Expires 3/8/12)
Total Estimated Annual Expenditure: $1,000,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, there is the possiblity of a discontinuation of cellular service, which could negatively affect the public if City employees, including police officers, cannot effectively communicate.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contract for the option to purchase Cellular Voice and Data Services ; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; to waive the competitive bidding provisions of Chapter 329.07(h)(1) of the Columbus City Codes, 1959; and to declare an emergency. ($1.00)
Body
WHEREAS, the City of Columbus is in need of a Cellulvar Voice and Date Services contract, and
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of 329.07(h)(1) for the purchase of Cellular Voice and Data Services; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because Cellular Voice and Data Services will be used to provide services in conjunction with various other City projects, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the various City departments in that it is immediately necessary to enter into a contract for an option to purchase Cellular Voice and Data Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into contracts for an option to purchase Cellular Voice and Data Services with the term ending September 31, 2015 with the option to extend the contract for one (1) additional two-year period, subject to mutual agreement, as follows:
Sprint Solutions, Inc., All items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That in accordance with the Columbus City Codes, City Council has determined it is in the best interest of the City of Columbus that the the requirements of 329.07(h)(1) be and hereby are waived for the action authorized in SECTION 1.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.